HR Coordinator | Executive Assistant

The US Oncology Network•Winchester, VA

2d•Onsite

About The Position

Human Resource (HR) Coordinator | Executive Assistant Full-Time | Onsite | Monday–Friday, 8:30 AM – 5:00 PM $25.41 - $31.77 per hour. The actual hiring rate may vary based on several factors, including your previous work experience, educational background, the responsibilities of the position, and demonstrated performance. These elements help us ensure a fair and competitive offer aligned with your qualifications and the role's requirements. Make a Difference Behind the Scenes and Across the Organization At Shenandoah Oncology, our HR team plays a vital role in creating exceptional employee experience so our team can focus on delivering outstanding patient care. We're seeking a highly organized, service-oriented, and adaptable HR Coordinator | Executive Assistant to support both Human Resources and executive operations across The Practice. This is an excellent opportunity for someone who enjoys variety in their workday, thrives in a fast-paced environment, and takes pride in helping employees, leaders, and candidates feel welcomed, supported, and connected throughout their journey with Shenandoah Oncology. Why Shenandoah Oncology? At Shenandoah Oncology, you'll join a mission-driven organization where every team member plays an important role in supporting exceptional patient care. Guided by The RETIC Way—Respect, Excellence, Teamwork, Integrity, and Compassion—we foster a culture where employees are valued, supported, and empowered to grow. Enjoy the best of both worlds—a close-knit, community-based practice culture backed by the resources, stability, and professional growth opportunities of The US Oncology Network.

Requirements

High School Diploma or equivalent required.
Minimum of one (1) year of Human Resources experience, or a Bachelor's degree in Human Resources, Business Administration, or a related field required.
Proficient in Microsoft Office Suite and experience working with HRIS, applicant tracking systems, SharePoint, Canva, or similar platforms preferred.
Strong organizational, communication, and customer service skills with the ability to manage multiple priorities in a fast-paced environment.
Ability to maintain confidentiality and exercise discretion when handling sensitive information.
Local Business Travel As part of supporting daily operations, this role may occasionally perform local business errands, such as picking up supplies, materials, or other Practice-related items. Approved mileage for travel from The Practice to designated pickup locations and back to The Practice will be reimbursed in accordance with organizational policy.

Nice To Haves

experience working with HRIS, applicant tracking systems, SharePoint, Canva, or similar platforms preferred.

Responsibilities

Provides administrative support to the Executive Director and HR Leader, including calendar management, scheduling, correspondence, expense reporting, and special projects.
Supports recruiting operations through job postings, advertising, applicant tracking, candidate communications, interview scheduling, screening coordination, and recruiting-related administrative duties.
Maintains personnel files, HR records, and HRIS data in compliance with confidentiality standards, company policies, and regulatory requirements.
Responds to routine employee inquiries and escalates complex or sensitive matters to the HR Leader.
Prepares reports, presentations, meeting materials, and PowerPoint decks; serves as a meeting notetaker and tracks action items and follow-up activities.
Coordinates meetings, training sessions, employee events, and company-sponsored activities, including logistics, materials, catering, and event support.
Manages the scheduling and logistics of onsite pharmaceutical-sponsored educational programs and meals, ensuring compliance with organizational policies and industry regulations.
Supports employee engagement, recognition, and wellness programs through participation in the Joy and Wellness Committee, creation of recognition materials, and coordination of employee celebrations.
Maintains SharePoint content and organizational communications, including employee resources, job aids, birthdays, anniversaries, and recognition announcements.
Supports daily office operations through mail distribution, package handling, supply management, local business errands, and general administrative coordination.
Performs other duties and special projects as assigned.