Executive Assistant - Global Talent & HR

Thermo Fisher Scientific•Waltham, MA

8d•$44 - $52•Onsite

About The Position

As an Executive Assistant at Thermo Fisher Scientific, you'll support 3 VPs responsible for Talent, Talent Management, and Culture & Colleague Engagement, in their mission to make the world healthier, cleaner and safer. You'll serve as a trusted partner to executives, managing complex calendars, coordinating travel, and ensuring seamless communication across the organization. Your exceptional organizational abilities, discretion, and proactive approach will be crucial in managing confidential information and handling multiple high-priority tasks. You'll collaborate with teams, coordinate meetings and events, and manage special projects to completion. This role requires someone who remains composed while delivering outstanding administrative support that enables executives to focus on strategic priorities.

Requirements

High school diploma required with minimum of five (5) years of executive administrative experience, or Bachelor's Degree plus two (2) years of executive assistant experience supporting senior leadership, preferably in a global corporate environment.
Expert proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
Outstanding organizational and time management skills with the ability to manage multiple competing priorities
Strong written and verbal communication skills with exceptional attention to detail and professional presence
Demonstrated ability to handle highly confidential and sensitive information with discretion and sound judgment
Exceptional interpersonal skills with the ability to interact effectively with all levels of the organization, including senior leadership
Must be legally authorized to work in the United States without sponsorship.
Must be able to pass a comprehensive background check, which includes a drug screening.

Nice To Haves

Preferred Fields of Study: Business Administration, Secretarial Science or related field
Experience supporting senior leadership, preferably in a global corporate environment.
Proficiency with expense management systems (e.g., Concur) and virtual meeting platforms
Strong project management and event planning capabilities
Collaborative mindset with the ability to work effectively in a global, matrixed environment and build cross-functional relationships
Ability to adapt quickly in a fast-paced, dynamic environment with shifting priorities
Flexibility to support global teams and occasionally work outside standard business hours

Responsibilities

Managing complex calendars across multiple time zones
Coordinating complex international travel and detailed logistics, including managing visa requirements
Managing confidential and sensitive information with discretion and sound judgment
Handling multiple high-priority tasks
Collaborating with teams
Coordinating meetings and events
Managing special projects to completion
Providing outstanding administrative support
Interacting effectively with all levels of the organization, including senior leadership
Working independently, anticipating needs, and proactively solving problems
Managing expense reports using systems like Concur
Utilizing virtual meeting platforms
Working effectively in a global, matrixed environment
Building cross-functional relationships
Adapting quickly in a fast-paced, dynamic environment with shifting priorities
Supporting global teams
Occasionally working outside standard business hours