Administrative Assistant – HR & Executive Team

Phillips Pet Food & Supplies•Easton, PA

3d•Onsite

About The Position

We’re looking for an Executive Assistant to support our Executive Leadership Team and Human Resources, while also playing a key role in creating a warm, professional, and seamless visitor experience at our corporate office. This role is for someone who loves being “in the know,” thrives on organization, and enjoys connecting people with the right leaders at the right time. The ideal candidate will enjoy supporting executives, creating polished communications, and being the welcoming face that sets the tone for the day.

Requirements

Experience as an Executive Assistant, Administrative Assistant, or similar role
Background supporting Executives and/or Human Resources
Strong Microsoft Office skills, especially Excel
Experience booking travel and managing calendars
A collaborative mindset with the ability to work independently
Executive presence and love working with leaders
Organized, proactive, and great at juggling multiple priorities
Communicate clearly and confidently—written and verbal
Tech-savvy and excited about using AI to work smarter
Handle confidential information with care and discretion
Approachable, resourceful, and love helping people

Nice To Haves

Leverage AI tools to create smarter, faster communications and workflows

Responsibilities

Partner closely with executives and HR to keep days running smoothly
Draft, edit, and format professional communications, presentations, and documents
Manage calendars, schedule meetings, and coordinate logistics
Make calls and handle correspondence on behalf of executive leaders
Book and manage travel arrangements (flights, hotels, itineraries, the works!)
Support HR projects and initiatives with discretion and professionalism
Be the first friendly face our employees, candidates, and guests see
Greet visitors and ensure they’re connected quickly with the right people
Coordinate arrivals, meetings, and visitor logistics seamlessly
Maintain a polished, welcoming, and organized reception area
Answer and route calls with confidence and professionalism
Create and distribute internal and external communications
Keep documents, files, and information organized and accessible
Handle incoming/outgoing mail and office coordination