Executive Assistant, GTM Team

OpenFX•Miami, FL

1d•Onsite

About The Position

As Executive Assistant, GTM, you will be the strategic and administrative partner to OpenFX's Head of Go-To-Market and the operational owner of our Brickell, Miami office - roughly 70% executive support, 30% office operations. Your job is to multiply the Head of GTM's capacity: you own their calendar, meeting preparation, follow-through, travel, and event logistics, so their time can focus on the revenue-critical work only they can do, and you keep the office running smoothly even when they are on the road. This is a role for a force multiplier, not a booking queue: you anticipate needs from business context, protect time diplomatically, and close every loop without supervision, with trust and discretion at the core of everything you do.

Requirements

3-5 years supporting C-suite or senior executives in fast-paced, high-growth environments.
Anticipation grounded in business context: you read the pipeline, the board calendar, and org priorities, not just the calendar.
Independent judgment and diplomatic gatekeeping: you know which escalations outrank an internal sync, and you redirect requests to the right owner rather than blocking.
Ownership and follow-through: you close loops without supervision, drive open commitments to done, and hold yourself to measurable outcomes.
Outstanding written and verbal communication, with drafts strong enough to ship under an executive's name.
A high degree of trust and discretion with confidential material - customers, pricing, fundraising - in a regulated fintech.
Expert command of Google Workspace, Slack, and Notion, plus daily working fluency with AI tools like Claude.
Executive presence with board members, investors, and C-level partners, and a warm front-of-house presence for anyone visiting the Miami office.
Comfort coordinating vendors, purchasing, and facilities workflows with accuracy and timeliness.
Comfort with ambiguity and iteration, a bias for action and urgency, and the instinct to build strong relationships across GTM, People and Recruiting, Finance, and Legal.

Nice To Haves

Experience in fintech, payments, or financial services.
Experience combining executive support with office management at a startup.

Responsibilities

Own the Head of GTM's complex, multi-time-zone calendar and inbox by vetting requests, prioritizing meetings, triaging inbound requests, and recommending trade-offs so time stays protected for the highest-impact revenue work.
Prepare briefing documents ahead of every external meeting - attendees, context, objectives, open items, and recommended talking points - so the Head of GTM never walks in cold.
Build and run the follow-through system that supports executive relationships, board and investor deadlines, and weekly action items, so commitments are tracked, chased, and closed.
Use Claude AI daily for meeting prep, summaries, and first-draft communications, and build reusable AI workflows that speed up the whole GTM operating rhythm.
Draft routine external communications - scheduling, follow-ups, introductions - that go out under the Head of GTM's name with light-touch edits.
Coordinate logistics for leadership hiring - interview loops, candidate travel, and onsite hosting - so searches keep moving at pace.
Own travel and event execution end-to-end, from itineraries to executive dinners and side events, anchored in flagship industry events like Money 20/20.
Run the Brickell office - vendors, facilities, supplies, building relations, and continuity planning (including hurricane preparedness) - so the office runs to standard even during executive travel.
Host clients, partners, and investors visiting the office, and make every new hire's first day seamless, from desk and equipment to accounts and badge.