Executive Assistant, GREF

Amazon • Seattle, WA

11d • Onsite

About The Position

Global Real Estate and Facilities (GREF) organization is looking for an
Executive Assistant to work in a fast-paced, high-impact, exciting, and growing
organization. We are looking for someone who is bright and self-motivated with a
proven history of high performance, high integrity, and the ability to build
trust amongst the team and company-wide. This role supports two executives and
is located in Seattle, WA.

This role requires attention to detail, high organizational skills, and the
ability to understand business priorities. A good sense of humor is critical, as
is flexibility and reliability. It’s a busy work environment, and you'll need to
possess the skills to complete complex tasks and projects quickly, have the
business acumen to react with appropriate urgency to emerging situations, and be
comfortable enough with ambiguity to be able to take effective action without
having to know the complete picture. You will be self-driven, able to work with
minimal oversight and guidance.

This role requires five (5) days a week in office.

Requirements

• 5+ years of executive assistant experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience with Microsoft Office products and applications

Nice To Haves

• Experience in a fast-paced, high-tech company
• Experience managing budgets
• Experience managing teams
• Experience working in a matrixed organization
• • Demonstrated usage of generative AI tools to enhance workflow efficiency, with a willingness to learn effective prompting and evaluation practices
• • Ability to recognize opportunities where generative AI could enhance products, workflows, or customer experiences

Responsibilities

• Work in partnership with senior leaders, functional business partners, and other EAs to provide seamless support to the organization.
• Proactively manage executive calendars with accuracy, attention to detail, and proper allocation of time to promote productivity and recognize the need to reprioritize as appropriate.
• Understand business priorities and identify process improvements to create efficiency and scale for the leadership team.
• Organize and manage meetings, events, offsites, and team-based programmatic events.
• Coordinate domestic and international travel in compliance with existing policies and procedures, ensuring effective use of time and resources, for the leadership team.
• Support the annual operational planning process, business planning, and performance review cycles.
• Track and help drive completion of key deliverables and follow up on open items.

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed