Executive Assistant, F&A

Richemont•New York, NY

9d•$100,000 - $110,000•Onsite

About The Position

The Executive Assistant, F&A plays a key role in providing core administrative support to the CEO of Chloe Americas & President of Fashion & Accessories, North America, including calendar management, booking & coordinating travel, managing expenses, and assisting with other ad-hoc projects as needed. This role will help to facilitate the day-to-day activities and administrative operations of the office & act as an extension of the CEO.

Requirements

Bachelor’s degree is required with a minimum of five years of work experience, preferably within a fast-paced retail environment.
Advanced Level in all Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
Ability and ease communicating and liaising with executives and leaders as well as a diverse employee population with excellent verbal, written, and interpersonal communication skills.
High level of professional maturity, emotional intelligence & solid work ethic.
Entrepreneurial spirit that enjoys working in a fast-paced and dynamic environment.
Demonstrated ability to maintain objectivity and discretion with confidential information.
Must be able to work well under deadline pressure and manage multiple projects simultaneously.
Demonstrated ability to exercise a high degree of accuracy with multiple details.
Exceptional organizational, time management, administrative, and multi-tasking skills.
Ability to be proactive, follow directions, make decisions, problem-solve, and adapt to change.

Nice To Haves

Experience in SAP is a plus.
Project Management experience a plus.

Responsibilities

Day-to-day Support CEO by proactively managing their calendar to anticipate and resolve any scheduling conflicts; Stay updated on all daily priorities and tasks, ensuring a seamless day-to-day schedule.
Assist the CEO with all administrative tasks, such as scheduling meetings, managing expense reports, filing, shipping, ordering supplies, receiving visitors, and planning events and coordinating logistics for team meetings.
Book travel, hotels, car service for international and domestic travel.
Build efficiency and effective responsiveness into existing operations and help define new operational strategies that streamline important information to Leadership team.
Maintain strong relationships with all members of the Fashion & Accessories team and collaborate closely with other assistants, senior executives and global colleagues.
Send announcements out on behalf of the CEO
Assist in aspects of onboarding of new hires.
Support the F&A team culture by organizing departmental meetings; Create meeting agendas and take & distribute minutes.
Facilitate alignment across Maisons to promote knowledge sharing, process optimization, and shared strategic goals.
Support change management initiatives across brands, ensuring clear communication and smooth implementation.
Prepare high-impact presentations, memos, and reports for executive meetings, Board reviews, and international leadership forums.
Consolidate key data and insights to support the President’s vision and storytelling at Group and Maison levels.
Develop, organize, provide analysis and edit high level PowerPoint presentations, excel spread sheets and word documents as needed.
Support planning and content development for meetings, ExCo updates, town halls, and regional reviews.
Promote and ensure internal alignment, engagement, and ownership among cross-functional teams and stakeholders.
Support the CEO in planning and monitoring key strategic initiatives across Fashion & Accessories Maisons and at Group level.
Track progress of strategic projects and ensure timely delivery in coordination with Maison and Group stakeholders.
Assist the CEO and F&A teams with ad-hoc projects