Executive Assistant, Chief Operating Officer
About The Position
Join our team at HarbourVest Advisers L.P. as an Executive Assistant to the COO and play a pivotal role in supporting our extraordinary operations. This is an outstanding opportunity to work closely with our Chief Operating Officer and make a significant impact on our bold goals! The ideal candidate is someone who is: Experienced in supporting senior executives in a fast-paced environment Exceptionally organized and diligent Proactive in anticipating needs and solving problems Skilled in managing intricate schedules across global time zones An excellent communicator with strong written and verbal skills Able to exercise good judgment and discretion
Requirements
- Demonstrated experience supporting a senior executive (c-suite or equivalent) with strong ownership of calendar and meeting operations
- Proven capability to manage complex schedules and harmonize priorities with other executive assistants and leadership collaborators
- Outstanding coordination abilities, including the capacity to prioritize tasks simultaneously and stay calm under time constraints
- Strong written communication skills for preparing clear agendas, invitations, and logistical notes
- Proficiency with Microsoft Office, Microsoft Teams, Concur, Salesforce, and a willingness to embrace new technologies including AI.
- High degree of integrity, discretion, and good judgment in handling sensitive information
- Ability to anticipate needs, identify risks early, and solve problems quickly and independently
- 15-20+ Years administrative experience in Investment Management or Financial Services preferred
Nice To Haves
- B.A or B.S degree or equivalent experience
Responsibilities
- Coordinate the COO’s calendar by forecasting commitments and identifying potential scheduling conflicts
- Plan and prepare for key meetings by crafting agendas and coordinating logistics
- Send and manage meeting invitations, confirm participants, and adjust schedules as priorities shift
- Reserve and manage conference rooms, ensuring all logistical needs are met
- Arrange catering and on-site logistics to provide a seamless meeting experience
- Work closely with the EA to the CEO and the Executive Leadership Team to provide unified support
- Serve as a backup for the EA to the CEO and perform other administrative tasks as needed
Benefits
- discretionary annual bonus
- long-term reward programs
- retirement
- health
- insurance
- paid time off
- wellness programs
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What This Job Offers
Job Type
Full-time
Career Level
Executive
