Executive Assistant - System Chief Operating Officer
About The Position
The Executive Assistant in this role will be supporting the incoming interim system Chief Operating Officer and the permanent System Chief Operating Officer. The Executive Assistant provides high-level administrative support to senior executives, ensuring efficient operations and effective communication across the organization. Prepares agendas or presentations, attends meetings with the executive, and takes, transcribes, and distributes notes or minutes. Prepares and submits expense reports on behalf of the executive. Screens visitors, phone calls, emails, or physical mail. Maintain confidentiality of sensitive information. Maintains the executives' calendar schedules and confirms appointments, arranges for meeting rooms or facilities, makes and confirms travel plans.
Requirements
- Bachelor’s degree preferred
- Minimum of 4+ years in an office environment supporting management or leadership required.
- Strong organizational and time management skills.
- Excellent written and verbal communication.
- Proficiency in Microsoft Office Suite and collaboration tools.
- Ability to build collaborative relationships.
- Detail oriented.
- Ability to work independently and handle multiple priorities.
- Professionalism and discretion
- Attention to detail
- Problem-solving and adaptability
- Strong interpersonal skills
Nice To Haves
- Preferred 1+ years in healthcare or related industry.
Responsibilities
- Ensure smooth day-to-day operations for the executive office.
- Coordinate with other departments for seamless workflow.
- Process expense reports and monitor budgets for executive-related activities.
- Conduct research and compile reports as needed.
- Prepare agendas, presentations, and meeting materials.
- Serve as the primary point of contact between executives and internal/external stakeholders.
- Maintain strict adherence to the Albany Medical Center Confidentiality policy.
- Incorporate Albany Medical Center Behavioral Standards and Guiding Principles into daily activities.
- Comply with all Albany Medical Center Policies.
- Comply with behavioral expectations of the department.
- Maintain courteous and effective interactions with colleagues.
- Demonstrate an understanding of the job description, performance expectations, and competency assessment.
- Demonstrate a commitment toward meeting and exceeding the needs of our customers and consistently adheres to Customer Service standards.
- Participate in departmental and/or inter-departmental quality improvement activities.
- Participate in and successfully completes Mandatory Education.
- Perform all other duties as needed or directed to meet the needs of the department.
Benefits
- Excellent health care coverage with lower copays at most Albany Med Health System providers.
- A wide array of services and programs to support emotional, physical, and mental wellbeing
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What This Job Offers
Job Type
Full-time
Career Level
Executive
