Executive Assistant & Capital Development Associate, EMEA

Faropoint•Hoboken, NJ

20h•Onsite

About The Position

The Executive Assistant & Capital Development Associate runs the daily operations of the Head of EMEA Capital Development and handles day-to-day contact with Faropoint’s EMEA limited partners (LPs). The role combines executive support, LP service, and fundraising operations. It protects the Head’s time, keeps LP communications accurate and timely, and maintains a current fundraising pipeline. The position is AI-driven: the associate uses AI tools to support more LP relationships, produce materials faster, and turn recurring tasks into repeatable workflows. The role is based full-time on-site in Israel, works with the EMEA capital development team located in Israel, and reports to the Head of EMEA Capital Development.

Requirements

Two or more years of experience in investor relations, capital raising, or senior executive support.
Fluency in spoken and written English and Hebrew, with strong drafting skills in both.
Advanced, hands-on use of AI tools, with concrete examples of workflows built or tasks automated.
Sound judgment when handling confidential information and sensitive LP relationships.
Bachelor’s degree in business, economics, finance, or a related field.

Nice To Haves

Experience in real estate or private equity funds.
Existing relationships with EMEA institutional investors.
Fluency in another European language.
Experience with data room platforms.
Experience building automations, AI agents, or no-code workflows.

Responsibilities

Manage the Head of EMEA Capital Development’s calendar across Israeli, European, and US time zones, protecting time for LP meetings and fundraising work.
Book travel, arrange LP meetings and road shows, and coordinate logistics for investor conferences and annual meetings.
Prepare a one-page briefing before each LP meeting covering relationship history, open items, recent communications, and key contacts.
Process EMEA site expenses, manage vendor invoices and subscriptions, and maintain the Head’s files.
Maintain the fundraising pipeline in the CRM, log investor touchpoints and meeting summaries, and prepare a weekly pipeline summary for the Head.
Build profiles of EMEA institutional investors, including their allocation focus, decision makers, and prior contact with Faropoint.
Serve as the first point of contact for EMEA LP questions, acknowledge each inquiry within one business day, and route technical questions to finance, legal, or asset management through the company’s inquiry platform.
During peak fundraising periods, collect subscription documents and KYC/AML materials from new LPs and complete onboarding according to the onboarding guidebook.
Keep LP contact details, commitments, and communication history accurate in the CRM.
Identify repetitive work across scheduling, follow-up, meeting notes, and reporting, and replace it with AI-assisted workflows.
Use AI to prepare LP briefings, summarize meetings into CRM entries, and research prospects to a consistent standard.
Use AI to draft and translate English and Hebrew communications, reviewing every output for accuracy and tone before it is sent.
Learn Faropoint’s proprietary AI-driven tools and approved AI tools, and share effective prompts and workflows with the team.
Check AI output against source documents and keep confidential LP and fund information within company-approved tools.