Executive Assistant / Board Liaison

Brightli • Springfield, MO

9d • Onsite

About The Position

Join a mission-driven organization where your work directly supports executive leadership and a governing board dedicated to making a difference in the lives of others. As an Executive Assistant / Board Liaison, you will play a highly visible and impactful role by (1) partnering closely with the CEO, (2) supporting strategic board operations, (3) helping drive key initiatives forward, (4) fostering strong relationships across leadership and stakeholders, and (5) contributing to an organized, efficient, and collaborative workplace culture. We are looking for a detail-oriented professional who thrives in a fast-paced environment, demonstrates exceptional communication skills, and brings a proactive, solutions-focused mindset. In this role, you will provide high-level administrative and project support to the CEO and Board of Directors. You will coordinate meetings and events, manage communication and documentation, prepare executive-level materials, and serve as a key liaison between leadership, board members, and internal teams. Your ability to maintain organization, anticipate needs, and ensure seamless operations will directly contribute to the success of executive initiatives and governance activities.

Requirements

• Bachelor’s degree in a related field required (may substitute with an additional 4 years of relevant experience)
• Minimum of 4 years of experience supporting executive-level leadership required
• Valid driver’s license, acceptable driving record, and current auto insurance required
• Ability to successfully pass background screenings, including criminal record, driving history, abuse/neglect checks, and fingerprinting
• Strong written, verbal, and interpersonal communication skills across in-person, virtual, and written platforms
• Excellent time management and organizational skills with the ability to manage multiple priorities
• Strong problem-solving abilities and attention to detail
• Proficiency in Microsoft Word, PowerPoint, and general office systems

Nice To Haves

• Experience with project coordination or management preferred
• Experience working with boards of directors or in a liaison capacity preferred
• Knowledge of regulatory guidelines, organizational policies, and applicable federal and state laws

Responsibilities

• Partner with the CEO and Board of Directors to coordinate meetings, retreats, and key initiatives that support organizational success
• Facilitate meaningful engagement by preparing agendas, presentations, and materials that drive productive and informed discussions
• Manage executive calendar, travel arrangements, and scheduling logistics to ensure efficient use of leadership time
• Serve as a central liaison between executive leadership, board members, and internal stakeholders to promote clear and positive communication
• Coordinate and attend board and committee meetings, ensuring accurate documentation and timely follow-up on action items
• Maintain official board records, including meeting minutes, resolutions, attendance, and governance documentation
• Support board recruitment efforts by coordinating communication, onboarding, and orientation for new members
• Oversee and maintain board portal systems and directories, ensuring accurate and accessible information for all participants
• Assist with special projects and organizational initiatives, tracking progress and coordinating execution across teams
• Support executive office financial processes, including expense reporting, budgeting coordination, and adherence to AP/AR procedures

Benefits

• Employee Assistance Program – 24/7 counseling services, legal assistance, & financial consultation for you and your household at no cost
• Mileage Reimbursement – Company paid for work functions requiring travel
• Employee Discounts – Hotels, Theme Parks & Attractions, College Tuition
• Paid time off: full-time employees receive an attractive time off package to balance your work and personal life
• Employee benefits package: full-time employees receive health, dental, vision, retirement, life, & more
• Top-notch training: initial, ongoing, comprehensive, and supportive
• Career mobility: advancement opportunities/promoting from within

What This Job Offers

• Job Type: Full-time
• Career Level: Executive