Board Administrator/Executive Assistant

PARKER UNIVERSITY•Dallas, TX

1d•Onsite

About The Position

Parker University is seeking a Board Administrator /Executive Assistant to join their rapidly expanding team. This role provides high-level executive administrative and governance support, with primary responsibility for coordinating Board of Trustees (BOT) operations, committee activities, executive meetings, and related governance documentation. The position serves as a key administrative partner to the President’s Office, ensuring effective coordination of board and executive-level activities. It also provides backup support for the executive assistant to the President and offers executive administrative support to assigned Cabinet members as needed. The role requires acting as a professional representative of the President’s Office, interacting regularly with trustees, executive leadership, faculty, staff, students, and external stakeholders.

Requirements

Bachelor’s degree or equivalent combination of education and experience required.
Minimum of 5–8 years of experience supporting senior executives or executive leadership teams.
Minimum of two (2) years of experience supporting boards of directors, boards of trustees, or executive governance functions required.
Exceptional professionalism, interpersonal, and customer service skills.
Strong organizational, administrative, verbal, and written communication skills.
Ability to maintain confidentiality and exercise sound judgment.
Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
Advanced proficiency in Microsoft Office and related business applications.
Position requires regular on-campus presence to support executive operations, Board of Trustees activities, and customer service needs.

Nice To Haves

Higher education experience preferred.
Paralegal certification or other professional certification preferred.

Responsibilities

Coordinates and supports Board of Trustees (BOT) and BOT committee meetings, including scheduling, meeting logistics, travel arrangements, accommodations, meeting space, food service, and preparation of meeting materials.
Prepares, organizes, distributes, and maintains board books, agendas, committee materials, resolutions, presentations, and other governance-related documentation.
Drafts and maintains accurate meeting minutes for Board of Trustees meetings, committee meetings, executive meetings, and other assigned meetings.
Tracks BOT and committee action items, follows up with responsible parties, and maintains documentation of progress and completion.
Maintains official BOT records, governance files, legal documentation, and confidential institutional records in accordance with university practices.
Serves as backup support for President’s Office operations and executive administrative functions, as needed and at the direction of the President.
Provides executive administrative support to assigned Cabinet members, including calendar management, meeting coordination, travel arrangements, and expense reporting as needed.
Assists with executive communications, correspondence, reports, presentations, and special projects requiring a high degree of professionalism and confidentiality.
Provides exceptional customer service to trustees, executive leadership, faculty, staff, students, and external guests.
Travels to BOT meetings and related events, as needed, to provide on-site administrative and meeting support.
Maintains accurate budget-related records and assists with administrative tracking and reporting as assigned.
Performs other duties and special projects as assigned.