Executive Assistant and Office Manager

Lincoln Property Company•Nashville, TN

1d•Onsite

About The Position

As Executive Assistant and Office Manager, you will provide executive-level administrative support to one or more senior leaders while overseeing day-to-day office operations, vendors, and facilities to ensure a well-run and professional workplace.

Requirements

5+ years of experience in an Executive Assistant and/or Office Manager role
Strong organizational and multitasking skills with keen attention to detail.
Excellent written and verbal communication skills and a professional, service-oriented demeanor.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Demonstrated ability to manage vendor relationships and office budgets.
Ability to exercise sound judgment and discretion with confidential information.
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Nice To Haves

Bachelor's degree preferred; equivalent combination of education and experience considered.
commercial real estate experience preferred.

Responsibilities

Manage calendars, travel arrangements, correspondence, and meeting preparation for assigned executives.
Prepare expense reports, presentations, and meeting materials on behalf of assigned executives.
Oversee day-to-day office operations, including supplies, equipment, vendor relationships, and facilities requests.
Manage office budget and vendor contracts for supplies, catering, maintenance, and office services.
Coordinate office events, meetings, and visitor logistics, including conference room scheduling and hospitality.
Oversee reception, mail, and shipping/receiving functions, ensuring smooth daily operations.
Support new hire onboarding logistics, including workspace setup, equipment, and building access.
Serve as the primary point of contact for building management, security, and safety procedures.
Maintain confidentiality of sensitive business and personnel information.
Perform other duties and responsibilities as assigned.

Benefits

medical, dental, and vision insurance
401(k)
paid time off
Company-Paid Life insurance
Company-Paid Long Term Disability
Accidental Death & Dismemberment (AD&D) coverage
401(k) retirement savings plan, Traditional and Roth, with applicable eligibility requirements
Flexible Time Off (FTO) or vacation benefits, depending on position classification
Paid sick leave and other legally required leave programs
Employee assistance and wellness programs where available
Company-paid holidays
Additional voluntary benefit offerings that may vary by location and position