Executive Assistant and Coordinator of Events
About The Position
The University of Olivet, a liberal arts institution with a historical commitment to inclusion and social justice, invites applications for the position of Executive Assistant and Coordinator of Events. The University of Olivet was founded in 1844 as an institution of higher education open to all regardless of race, gender, or ability to pay. The University’s faculty and staff continue its tradition of creating and sustaining a welcoming and inclusive educational environment for students and maintaining its commitment to social justice. The University is one of the most diverse private liberal arts institutions in the state of Michigan and actively seeks inclusion in its students, faculty, and staff. The undergraduate student body is a mix of urban and rural students from a range of socioeconomic backgrounds, many of whom are first-generation university attendees. The University’s faculty and staff are committed to providing personalized, individualized attention for students who commit themselves to seeking academic and personal success. The Executive Assistant and Coordinator of Events will dedicate 50% of effort to providing administrative support to the Vice President of Recruitment Marketing and Enrollment in the broad-based functions of the enrollment services division. The remainder of effort is dedicated to the planning, organization, and execution of The University of Olivet events sponsored or executed by the Enrollment Division.
Requirements
- Bachelor’s degree.
- High level of computer literacy.
- Exceptional organizational and communication skills.
- Discretion and diplomacy are required.
- Ability to manage, supervise, and direct colleagues.
- Decision and delegation abilities are critical.
Nice To Haves
- Knowledge of student information systems.
- Event management experience.
- Supervisory experience.
- Knowledge of customer relationship management systems.
- High level of proficiency in Word, Excel, PowerPoint and Adobe.
Responsibilities
- Serves as the primary liaison between on-campus and off-campus constituents on behalf of the Vice President of Recruitment Marketing and Enrollment.
- Provides administrative support for the departments of Admissions and Financial Aid.
- Calendaring, scheduling, facilitating meetings, agendas, and events.
- Budget management.
- Spending and purchasing.
- Inventory management.
- Communication and reporting.
- Document generation and preservation.
- Supervision and management of student workers.
- Reviewing and approving time sheets for payroll.
- Supports the university and Division of Enrollment in the planning, organization and execution of all campus division supported or executed events.
- Event ideation and planning.
- Identifying collaborators, including campus and community constituents, as well as experiential opportunities.
- Facilitating event planning, production, and execution.
- Supply identification and acquisition.
- Facilities procurement.
- Budgeting, pricing, and procurement.
- Arranging, managing, and organization of professional and student staffing.
- Transportation, logistics, and execution of events.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
