Coordinator, Conference and Events
American Hotel & Lodging Association•Washington, DC
•$50,000 - $55,000•Hybrid
About The Position
The American Hotel & Lodging Association is seeking a Coordinator to support in the planning and execution of AHLA and AHLA Foundation meetings and signature events. This position is located in Washington, D.C. and offers a rotating hybrid work schedule, with in-office days on Tuesday-Thursday. The role requires the ability to travel 5-10% and lift up to 35 pounds. AHLA is an equal opportunity employer committed to diversity and inclusion, encouraging applications even if experience is not a 100% match.
Requirements
- Ability to travel (5-10%)
- Ability to lift 35 pounds
Nice To Haves
- Relevant skills and experience
Responsibilities
- Responsible for registration process for AHLA and AHLA Foundation events including registration processing, event information inquiries, data entry, refunds and cancellations, badge production and stuffing, attendee lists, confirmation letters and invoices, registration tracking, onsite registration management (staffing, setup, etc.), and preparation of financial data for reconciliation with the accounting department
- Serve as department Cvent platform “super user”: main point of contact with Cvent support team, learns and shares new tips and products, assists with platform troubleshooting, creates all new events within the system. Proper training will be provided if Cvent is not known by applicant
- Assist with meeting logistics including meeting specifications, supplies, event signage, shipments, and other items as needed
- Maintain the Industry Events Calendar
- Website management – create/maintain department pages on AHLA website and Cvent platform
- Manage logistics for in office meetings and local dinners as assigned
- Manage housing/overflow arrangements, rooming lists, monitoring hotel pick up reports
- Assist with association committees as assigned
- Other special projects and duties as assigned
Benefits
- Medical, dental, and vision coverage
- Employer-paid disability and life insurance
- 401(k) retirement plan with an employer match
- Generous paid time off and holidays
- Tuition reimbursement and professional development support
- Employee Assistance Plan (EAP)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
