Vice President, Conference and Events
About The Position
The Vice President, Conferences and Events will lead the planning, management, and execution of AHLA & AHLA Foundation's conference and events portfolio. This role is responsible for overseeing the day-to-day development and delivery of high-quality events that enhance member engagement, create exceptional attendee experiences, and support AHLA's revenue and organizational goals. The Vice President will serve as a hands-on leader, working closely with internal teams, external partners, vendors, sponsors, and stakeholders to manage event operations from concept through execution. This position is accountable for project management, budgeting, logistics, program development, stakeholder engagement, staff leadership, and on-site event delivery, ensuring all events are executed efficiently, professionally, and with attention to detail.
Requirements
- Bachelor’s degree required
- 8-10 years of demonstrated experience in strategic conference, event, or association event management
- Experience leading large-scale conferences, trade shows, member events, executive meetings, or complex multi-stakeholder events, including budgets, vendors, contracts, timelines, and cross-functional project teams
- Proficiency with Microsoft Office Suite and event-related technology platforms
Nice To Haves
- Association, hospitality, nonprofit, or member-based organization experience preferred
- Certified Meeting Professional (CMP) certification preferred
- Salesforce experience preferred
Responsibilities
- Work with the VP of Conferences & Events to plan, manage, and execute AHLA/F’s events portfolio, including signature conferences, proprietary meetings, partner-supported events, member engagement programs, and special events.
- Serve as a project lead for assigned conferences and events, ensuring clear objectives, timelines, budgets, deliverables, and accountability across internal and external stakeholders.
- Serve as a thought partner in helping shape event experience to grow engagement and attendance year over year.
- Oversee AHLA’s responsibilities across its broader conference and events portfolio, including but not limited to: Educational program development, speaker coordination, and program execution; Member, industry, sponsor, and partner engagement initiatives; Event logistics, including function specifications, registration support, food and beverage, audio-visual arrangements, production needs, and attendee experience elements; Venue research, vendor selection, contract negotiation, and relationship management; RFP development, site research, site visits, and contracting support; Travel to events, planning meetings, site visits, and other related activities as needed.
- Establish and manage event budgets, revenue and expense projections, timelines, reporting tools, and post-event evaluations; provide regular updates to senior leaders on event strategy, planning milestones, risks, budget status, and outcomes.
- Identify opportunities to improve event processes, strengthen operational efficiencies, enhance attendee engagement, and elevate the overall quality and impact of AHLA events.
- Ensure event policies, procedures, and planning practices are consistent across AHLA’s broader conference and events portfolio; support other special projects and duties as assigned.
Benefits
- Medical, dental, and vision coverage
- Employer-paid disability and life insurance
- 401(k) retirement plan with an employer match
- Generous paid time off and holidays
- Tuition reimbursement and professional development support
- Employee Assistance Plan (EAP)
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What This Job Offers
Job Type
Full-time
Career Level
Executive
