Executive Assistant and Accommodations Coordinator

Staff Openings•South Royalton, VT

5d•Onsite

About The Position

The Executive Assistant and Academic Accommodations Coordinator is an integral member of the Deans’ Office team, supporting the office’s operations in collaboration with the administrative team and other offices and support teams. This is a residential position requiring an on-campus presence. The position is full-time, non-exempt, and 37.5 hours per week, and reports to the Vice Dean for Students. The coordinator serves as the primary point of contact for students interacting with the Vice Dean for Students; manages calendars, meetings, events, records, correspondence, and office operations; and provides class and teaching-related support. The role also manages the implementation and ongoing administration of academic accommodations, including coordination with faculty, staff, and outside vendors. Additional duties include hiring, training, and supervising work-study students; managing expense reports for several departments; providing administrative support to the Mental Health Department; and contributing to school-wide projects as needed.

Requirements

Associate’s degree required.
At least two years of experience in an administrative support position or related role.
Understanding of, appreciation for, and commitment to inclusion, including the ability to work with students, faculty, and staff from diverse backgrounds, identities, and viewpoints.
Experience arranging travel and accommodations.
Experience managing complex calendars and schedules.
Strong written and verbal communication skills.
Ability to use discretion when handling confidential and sensitive information.
Ability to manage multiple priorities with tight deadlines in a fast-paced environment.
High proficiency with Microsoft Office Suite and ability to adapt to new and emerging technology as established and communicated by the law school.
Ability to work independently to accomplish goals and participate as an engaged member of the Deans’ Office team.
Excellent time-management, planning, administrative, and organizational skills; good writing and math skills; and strong interpersonal communication skills, including courteous and efficient interaction with a wide variety of internal and external individuals.
Must be able to work legally within the United States without sponsorship.
Ability to perform all essential job functions with or without basic accommodations.

Nice To Haves

Bachelor’s degree preferred.
Knowledge of higher education administration or legal office procedures preferred.

Responsibilities

Serve as the primary point of contact for students interacting with the Vice Dean for Students; provide information, explain and enforce standard policies and procedures, process requests, resolve issues, and refer students to appropriate departments or people.
Manage calendars and schedule meetings.
Arrange and organize institutional and departmental events, including receptions, dinners, conferences, workshops, and programs; coordinate schedules, food, rooms, technology, invitations, publicity, and attendance.
Draft, revise, and proofread documents, including minutes, reports, policies, manuals, and correspondence.
Implement and maintain manual and electronic filing, record-keeping, and reporting systems, including working with spreadsheets and data.
Organize and maintain office space; order supplies, screen and distribute mail, and respond to routine correspondence.
Perform office reception duties, answer phones, greet and direct guests and students, answer questions, and refer visitors to appropriate departments as needed.
Provide class and teaching-related support for the Vice Dean for Students.
Manage implementation and ongoing support of academic accommodations for all students, working with faculty and staff to ensure accommodations are properly administered.
Liaise with outside vendors to ensure proper implementation of accommodations.
Hire, train, and supervise 15–25 work-study students each semester.
Manage expense reporting for the Vice Dean for Students, Office of Diversity, Equity, and Inclusion, and Mental Health Department.
Provide administrative support to the Mental Health Department as needed.
Contribute to school-wide projects as needed.
Perform other related duties as assigned.