Senior Coordinator, Accommodations

TKO • Los Angeles, CA

2d

About The Position

The Senior Coordinator, Accommodations coordinates accommodation operations for the Los Angeles 2028 Olympic and Paralympic Games. The role liaises with hoteliers on contracting and inventory management and serves as a primary contact for the Games-time accommodations team. The coordinator also works with multiple functional areas and On Location sales teams across offices to address client needs for the Olympic and Paralympic Games.

The position handles multiple projects, anticipates event needs, sets work priorities, and meets deadlines with minimal supervision. It includes maintaining hotel information and reservation records, coordinating payments and site visits, and supporting group rooming lists and billing. The role requires adaptability in work and travel schedules and availability to travel for work during holidays.

Requirements

• Bachelor’s degree in Hospitality or a related field, or equivalent experience.
• At least 2 years of experience in the events, travel, and/or hospitality industry.
• Experience handling group allotments, rooming lists, and group billing.
• Fluency in English.

Nice To Haves

• Exceptional interpersonal skills and a collaborative style.
• Ability to communicate effectively at all levels, with strong oral, written, and presentation skills.
• Drive for self-development and discovering better ways to accomplish personal and professional goals.
• Experience in sports and/or event operations.
• Travel and hospitality experience.

Responsibilities

• Audit systems daily.
• Review sales proposal status daily.
• Enter bookings in the ACM system.
• Check competitor and online travel agency rates weekly.
• Manage contracts, including organizing and tracking payments, attrition, cancellation, and cutoff dates.
• Take meeting notes and share resulting tasks.
• Coordinate site visit requests.
• Collect and submit invoices.
• Track payments to ensure hotels are paid on time.
• Connect with WFO on ad hoc groups' rooming lists, payments, and related matters.
• Create and maintain hotel materials and spreadsheets, including amenities, meeting space, menus, and pictures.
• Use various systems to record, process, and manage hotel inventories and reservations.
• Adapt work and travel schedules and be available for work travel during holidays.

Benefits

• Health care
• Retirement benefits
• Vacation and other paid time off
• Short- and long-term incentives, as applicable
• Growth and developmental opportunities
• Additional benefits and offerings

What This Job Offers

• Job Type: Full-time
• Career Level: Senior