Executive Assistant /Action Officer

VTG•Washington, DC

9d•Onsite

About The Position

VTG is seeking an Executive Assistant / Action Officer to support the Conventional Prompt Strike (CPS) Program under the Department of the Navy at the Washington, DC Navy Yard. The role supports the SPC 4 team and helps ensure its efficient operation. The position is onsite, with occasional telework. The Executive Assistant / Action Officer prepares and routes correspondence and other materials for Government review and issuance, coordinates reviews and meeting records, supports travel management, and maintains schedules, staffing information, and organizational documents. The role also provides administrative and technical support for meetings, conferences, and security visit requests.

Requirements

For the Mid/Journey level, meet one of the following: a relevant bachelor's degree and at least five years of professional or internship engineering experience; a relevant master's degree and at least two years of professional experience; or at least eight years of demonstrated experience in the specific task area.
For the Senior level, meet one of the following: a relevant bachelor's degree and 11 years of professional or internship engineering experience; or a relevant master's degree and at least 10 years of professional experience.
Ability to obtain and maintain a Secret-level clearance.
U.S. citizenship.
Two to three years of multidisciplinary engineering support experience.
High proficiency in Microsoft Office Suite, including Excel, PowerPoint, Outlook, and Word.
Ability to work independently with limited guidance and exercise good judgment.
Experience with the Defense Travel System (DTS).
Ability to analyze and interpret program data to identify risks, issues, solutions, and recommendations.
Ability to manage and prioritize numerous assignments.

Nice To Haves

Fully adjudicated Secret clearance is preferred.
Expertise in DoD roles, missions, and organizational structure.
Experience with multiple engineering disciplines.

Responsibilities

Create, type, merge, revise, update, format, proofread, serialize, print, prepare, and route documents, presentations, Naval Messages, and correspondence for Government review and issuance, including materials in handwritten, marked-up, sketch, electronic-document, and database formats.
Prepare, develop, and coordinate Government reviews; distribute briefings, action-tracking lists, after-action reports, lessons learned, and meeting minutes for the record.
Support travel management, including pre- and post-audits of travel authorizations and vouchers in the Defense Travel System (DTS), approvals, conference administration, and general customer assistance.
Maintain office staffing lists and organization charts.
Copy, duplicate, scan, and collate documents for distribution.
Enter visit requests in the security portal, research Security Management Office (SMO) codes and points of contact, and confirm receipt with the receiving activity.
Provide schedule-management support by maintaining schedules, databases, spreadsheets, presentations, and correspondence using data provided by the Program Office.
Provide coordination, administration, and technical support for meetings and conferences.
Prepare and coordinate agendas.
Deliver conference agendas and presentation materials, and record meeting minutes.