Executive Administrator - Human Resources

Allison Transmission•Indianapolis, IN

1d•Onsite

About The Position

Allison has powered vehicles and technology for over 100 years, driving progress through its employees globally in both Allison Transmission and Allison Off-Highway Drive and Motion Systems business units. The Executive Administrator plays a pivotal role in enhancing the effectiveness of the HR function by providing confidential, proactive, and high-impact support to the Chief People Officer and the broader department. This position is crucial for smooth business operations, involving complex calendar management, meeting coordination with clear agendas, travel and expense support, information gathering and synthesis, budget assistance, and contributions to key HR projects. The Executive Administrator will collaborate with internal leaders and external partners, acting as a trusted representative of the HR function to ensure a professional experience for all stakeholders. Allison Transmission is the world’s largest manufacturer of commercial-duty automatic transmissions and hybrid propulsion systems, with products used by over 300 leading vehicle manufacturers across various market sectors. Founded in 1915 in Indianapolis, Indiana, Allison has its global headquarters there, with approximately 1,400 dealer and distributor locations and over 2,700 employees worldwide, spanning more than 80 countries.

Requirements

Bachelor’s degree preferred; or an associate degree plus substantial equivalent experience in HR, Business Administration, or a related field (typically 7+ years).
Strong proficiency in MS Office (Word, Excel, PowerPoint).
Excellent written, verbal, and analytical reasoning skills.
Minimum 5 years in a complex HR coordinator or senior administrative role.
Direct support experience for a C‑Suite or senior executive in a publicly traded commercial environment.

Nice To Haves

Familiarity with Success Factors or ServiceNow is a plus.
HR certification (PHR, SHRM‑CP) desired but not essential.
Experience tracking budgets, expenses, and working with financial or purchasing systems.
Experience designing internal processes and organizing filing/document systems.

Responsibilities

Drive the rhythm of the HR function by preparing HR Leadership meeting agendas and maintaining the annual cadence calendar.
Capture and track meeting action items, ensuring owners have clarity and follow‑through.
Coordinate internal and external communications, correspondence, and team events that help keep the department connected and informed.
Support key governance activities by coordinating meetings involving board members for Compensation Committee and NCG initiatives.
Partner with Global HR Town Hall leads to ensure meetings are well‑prepared and smoothly executed.
Contribute to the success of HR‑related special projects, offering organization and momentum.
Provide a welcoming and secure experience through effective visitor management and citizenship verification for visitors and contract personnel.
Manage the onboarding experience for new HR team members and guide offboarding for departing colleagues.
Maintain up‑to‑date HR organizational charts and phone rosters.
Prepare and manage executive‑level documents, presentations, and reports with accuracy and polish.
Submit and track Maximo facility requests to ensure timely follow‑up and resolution.
Create and manage purchase order requisitions to support departmental needs.
Coordinate candidate interviews and travel arrangements, contributing to a positive candidate experience.
Maintain HR file organization, including preparation for off‑site retention.
Oversee Process Central ownership for the HR department.
Manage everyday operational essentials, including office supply ordering, paper restocking, and distributing departmental mail.

Benefits

Choice of medical plans with prescription coverage
Employer HSA contribution
Dental & Vision Insurance
Paid Parental Leave
Short & Long-Term Disability
Other voluntary benefits including: Critical Illness, Hospital Indemnity, Identity Theft Protection and Pet Insurance
401K with generous Company match & contribution
Accrued Paid Time Off
12 Paid Holidays + 1 Floating Holiday
Robust employee wellness program
Tuition assistance program