Executive Adminstrator/Coordinator

ANDMORE • Las Vegas, NV

12d • Hybrid

About The Position

ANDMORE is seeking a highly organized, detail-oriented Executive Administrator / Coordinator to support senior leadership within Finance and Operations. This role is critical in ensuring seamless executive support, cross-campus coordination, and operational excellence across key initiatives, meetings, and market activities. This individual will serve as a central point of coordination for executive scheduling, travel, meetings, and department-wide communications while also supporting large-scale market preparation and cross-functional collaboration across Las Vegas, Atlanta, and High Point campuses.

Requirements

• 3 to 7+ years of experience in executive administration, operations coordination, or similar role supporting senior leadership.
• Proven ability to manage complex calendars, travel logistics, and high-volume scheduling.
• Strong organizational skills with exceptional attention to detail.
• Experience preparing meeting materials, agendas, and executive-level communications.
• Proficiency in Microsoft Office Suite, especially Outlook, Excel, PowerPoint, and Word.
• Experience in event, tradeshow, or multi-location corporate environments.
• Ability to manage multiple priorities with accuracy and efficiency.
• Strong written and verbal communication skills across all levels.
• Handles sensitive information with confidentiality.
• Works effectively across teams and campuses.
• Anticipates needs and solves problems before they arise.

Nice To Haves

• Department Coordinator for Contract Lifecycle Management (Ironclad) with assistance from other campus administrators.
• Support shared execution of Critical Path Meetings, Pre- and Post-Market meetings, Stand-up meetings, and Daily Market Observations reporting to Operations and ELT through coordination with campus administrators.
• Support enterprise programs such as the “You Owned It” recognition program, including procurement (gift cards, materials) and communications.

Responsibilities

• Manage and maintain complex executive calendars for senior leaders, including Rob Klein and Greg Avitabile, ensuring alignment across priorities, meetings, and travel.
• Coordinate all aspects of executive travel, including detailed itineraries, logistics, and accommodations.
• Prepare and submit corporate expense reports in a timely and accurate manner.
• Provide daily interim administrative support, including reception desk coverage, as needed.
• Coordinate, schedule, and manage recurring meetings across Finance and Operations, including weekly leadership and 1:1 meetings, and monthly and quarterly financial and disclosure meetings.
• Maintain and distribute recurring Outlook calendar invitations on a rotating six-month cadence.
• Prepare meeting agendas, capture notes, track action items, and distribute meeting summaries.
• Coordinate logistics for meetings, including food & beverage and multi-campus collaboration (Atlanta, High Point, Las Vegas).
• Prepare and distribute the Weekly Operations Meeting agenda and minutes, including tracking deliverables and follow-ups.
• Maintain monthly reminders for document retention and shared operational repositories.
• Support document preparation and execution through DocuSign.
• Serve as primary Department Coordinator for Contract Lifecycle Management (Ironclad) with assistance from other campus administrators.
• Develop and maintain annual, month-by-month operational calendars aligned to markets, move-in/move-out schedules, and holidays.
• Coordinate with other campus administrators the meeting cadences and materials for major ANDMORE markets across Atlanta (Home/Gift & Apparel), Las Vegas (Home/Gift & Apparel), and High Point (Spring/Fall Markets & Interwoven).
• Support shared execution of Critical Path Meetings, Pre- and Post-Market meetings, Stand-up meetings, and Daily Market Observations reporting to Operations and ELT through coordination with campus administrators.
• Prepare presentation templates and coordinate cross-functional inputs.
• Coordinate team events, including lunches, dinners, and engagement activities for the Las Vegas Finance team.
• Manage travel calendars for team members attending markets across campuses.
• Support enterprise programs such as the “You Owned It” recognition program, including procurement (gift cards, materials) and communications.
• Partner with administrative teams across campuses to ensure consistency and execution excellence.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed