Executive Adminstrator/Coordinator
About The Position
ANDMORE® is a wholesale market maker that fuels opportunities for buyers and sellers to connect, grow, and prosper through physical markets, design centers, and digital channels. We own and operate the largest wholesale showroom campuses in the world where retailers and designers source products for their stores and clients while also enabling 24/7 commerce through our digital marketplace. By integrating in-person and online experiences, we empower our customers to grow year-round as their business needs evolve. About the Role ANDMORE is seeking a highly organized, detail-oriented Executive Administrator / Coordinator to support senior leadership within Finance and Operations. This role is critical in ensuring seamless executive support, cross-campus coordination, and operational excellence across key initiatives, meetings, and market activities. This individual will serve as a central point of coordination for executive scheduling, travel, meetings, and department-wide communications while also supporting large-scale market preparation and cross-functional collaboration across Las Vegas, Atlanta, and High Point campuses.
Requirements
- 3 to 7+ years of experience in executive administration, operations coordination, or similar role supporting senior leadership.
- Proven ability to manage complex calendars, travel logistics, and high-volume scheduling.
- Strong organizational skills with exceptional attention to detail.
- Experience preparing meeting materials, agendas, and executive-level communications.
- Proficiency in Microsoft Office Suite, especially Outlook, Excel, PowerPoint, and Word.
- Experience in event, tradeshow, or multi-location corporate environments.
- Execution Excellence: Ability to manage multiple priorities with accuracy and efficiency.
- Communication: Strong written and verbal communication skills across all levels.
- Discretion & Professionalism: Handles sensitive information with confidentiality.
- Collaboration: Works effectively across teams and campuses.
- Proactive Mindset: Anticipates needs and solves problems before they arise.
Responsibilities
- Manage and maintain complex executive calendars for senior leaders, including Rob Klein and Greg Avitabile, ensuring alignment across priorities, meetings, and travel.
- Coordinate all aspects of executive travel, including detailed itineraries, logistics, and accommodations.
- Prepare and submit corporate expense reports in a timely and accurate manner.
- Provide daily interim administrative support, including reception desk coverage, as needed.
- Coordinate, schedule, and manage recurring meetings across Finance and Operations, including: Weekly leadership and 1:1 meetings Monthly and quarterly financial and disclosure meetings
- Maintain and distribute recurring Outlook calendar invitations on a rotating six-month cadence .
- Prepare meeting agendas, capture notes, track action items, and distribute meeting summaries.
- Coordinate logistics for meetings, including food & beverage and multi-campus collaboration (Atlanta, High Point, Las Vegas).
- Prepare and distribute the Weekly Operations Meeting agenda and minutes , including tracking deliverables and follow-ups.
- Maintain monthly reminders for document retention and shared operational repositories.
- Support document preparation and execution through DocuSign .
- Serve as primary Department Coordinator for Contract Lifecycle Management (Ironclad) with assistance from other campus administrators.
- Develop and maintain annual, month-by-month operational calendars aligned to markets, move-in/move-out schedules, and holidays.
- Coordinate with other campus administrators the meeting cadences and materials for major ANDMORE markets across: Atlanta (Home/Gift & Apparel) Las Vegas (Home/Gift & Apparel) High Point (Spring/Fall Markets & Interwoven)
- Support shared execution of the following through coordination with campus administrators: Critical Path Meetings Pre- and Post-Market meetings Stand-up meetings Daily Market Observations reporting to Operations and ELT
- Prepare presentation templates and coordinate cross-functional inputs.
- Coordinate team events, including lunches, dinners, and engagement activities for the Las Vegas Finance team.
- Manage travel calendars for team members attending markets across campuses.
- Support enterprise programs such as the “You Owned It” recognition program , including procurement (gift cards, materials) and communications.
- Partner with administrative teams across campuses to ensure consistency and execution excellence.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
