Executive Administrator and Project Coordinator

HII•Springfield, MO

1d•Onsite

About The Position

This opportunity resides with Warfare Systems (WS), a business group within HII’s Mission Technologies division. Warfare Systems comprises cyber and mission IT; electronic warfare; and C5ISR systems. HII works within our nation’s intelligence and cyber operations communities to defend our interests in cyberspace and anticipate emerging threats. Our capabilities in cybersecurity, network architecture, reverse engineering, software and hardware development uniquely enable us to support sensitive missions for the U.S. military and federal agency partners. Leadership Mindset at HII – Mission Technologies Leadership at HII is a mindset, not a title. Through our Leadership Capability Framework, we define how every team member contributes to our mission and culture: Know & Grow Your People – Commit to learning and supporting team success. Build Relationships – Communicate openly, collaborate well, and build trust. Take Ownership – Deliver on commitments and take pride in your work. Customer First – Focus on the mission and those we serve. Shape the Future – Bring ideas, curiosity, and continuous improvement. Act with Urgency – Take initiative and follow through with purpose. These capabilities guide how all employees contribute to our shared success across Mission Technologies. HII Mission Technologies is seeking a motivated and experienced Executive Administrator and Project Coordinator to help support our new mission in Springfield, VA. This role will be supporting our team with various duties and assignments as well as support the effort to optimize organization procedures for administrative efficiency and productivity. This role is 100% onsite at the Springfield, Va location.

Requirements

6 years relevant experience with Bachelors in related field; 4 years relevant experience with Masters in related field; or High School Diploma or equivalent and 10 years relevant experience.
TS/SCI required at time of hire with the ability to obtain a Poly.

Responsibilities

Track the on-boarding and off-boarding of personnel
Manage information within directorate folder structures
Support official travel within the Defense Travel System for supported customers (planning, logistics, coordination and visit requests)
Capture notes, actions and meeting minutes
Manage calendars for supported customers and assigned resources (conference rooms)
Coordinate meetings
Draft, route and track correspondence packages
Draft communications for the assigned directorate
Managed content and data entry on the assigned directorates collaboration sites
Document directorate policies, standard office procedures, action plans and processes
Track initiatives and report the status of directorate-level milestones
Support the development of executive briefs
Coordinate award submissions for military and civilian personnel
Capture directorate-level metrics and key performance indicators
Schedule and host periodic project status reviews
Coordinate and schedule directorate-sponsored seminars, red team reviews and staff meetings
Collect and document the status of meeting outcomes, action items and task assignments