Executive Administrative Specialist, Commercial

Join The CTI Team • Covington, KY

2d • Onsite

About The Position

This role provides comprehensive administrative support to the Commercial team, focusing on client engagement, sales onboarding, meeting management, expense and travel coordination, and overall departmental organization. The Executive Administrative Specialist will play a key role in ensuring smooth operations and effective support for sales leadership and the broader commercial team.

Requirements

• 5 years administrative experience supporting sales teams
• Able to effectively interact with clients, vendors and employees
• Advanced MS Office skills
• High School Diploma

Responsibilities

• Support bid defenses planning logistics and track BDM travel.
• Assist with coordination with clients and provide administrative support for client meetings occurring at RiverCenter.
• Manage the organization of onboarding new team members into the department, including identifying training needs and tracking completion.
• Support BD sales leadership in developing and maintaining content and training for the sales team.
• Support BD sales leadership in maintaining and developing new hire onboarding materials.
• Manage BD sales leadership meeting calendars, including prioritizing and scheduling meetings with internal and external stakeholders.
• Lead organization of department-wide meetings, including quarterly BD sales meetings, weekly BD management meetings, and all other commercial-wide meetings in collaboration with BD Sales and Operations leadership, including capturing and distributing key meeting deliverables.
• Assist with the organization/administrative support of conferences and related expenses.
• Assist with meeting exhibit planning.
• Lead department-wide organization and tracking and overall SharePoint organization.
• Oversee compliance with expense management processes for the sales organization, including reviewing and approving all incurred expenses within prescribed timelines.
• Coordinate with Global Travel department and prepare travel arrangements for members of the Commercial team.
• Track commercial spend broadly against budget across key categories.

Benefits

• Tuition reimbursement
• Structured mentoring program
• Flexible schedules
• Cash bonuses

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED