Administrative Specialist (Executive Operations)

ASM • Phoenix, AZ

1d

About The Position

Step into a career with ASM, where cutting edge technology meets collaborative culture. For over 55 years ASM has been ahead of what’s next, at the forefront of innovation and what’s technologically possible. With more than 4,500 ASMers representing 70 nationalities, our people and our advanced semiconductor devices are playing a crucial role in trends such as 5G, cloud computing, AI, and autonomous driving. But we’re more than just a tech company. We value diversity, inclusion and sustainability as we strive to make a positive impact on the world. Our development programs help support your growth, shaping your future and pushing the boundaries of innovation to unleash potential. We are seeking a highly organized and proactive Administrative Specialist (Executive Operations) to support the Executive Assistant (EA) to the Chief Product Officer (CPO). This role is responsible for driving day-to-day administrative execution, coordinating logistics, and ensuring alignment with executive priorities to enable seamless operations in a fast-paced environment.

Requirements

• Bachelor’s degree
• 3+ years of administrative or operations experience, preferably supporting executives or senior leadership
• Experience working in partnership with an Executive Assistant or within a team-based support model
• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
• Experience managing complex travel and expense reporting
• Excellent written and verbal communication skills
• Strong organizational and prioritization skills with high attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Strong interpersonal skills with a service-oriented, collaborative mindset
• Proven ability to handle confidential information with discretion

Nice To Haves

• Familiarity with SAP or similar systems is a plus

Responsibilities

• Provide administrative and operational support in partnership with the EA to the CPO, ensuring alignment with executive priorities
• Manage complex calendars, scheduling, and meeting logistics with a high degree of accuracy
• Coordinate domestic and international travel, including detailed itineraries and logistics
• Prepare and process expense reports accurately and in a timely manner
• Support execution of leadership meetings, team activities, and on-site events
• Draft, format, and maintain presentations, reports, and executive-level documents
• Serve as a coordination point across teams to ensure alignment on administrative and operational activities
• Handle ad hoc requests with a proactive, solutions-oriented approach
• Maintain organized systems, documentation, and standardized processes to improve efficiency
• Handle sensitive and confidential information with discretion and professionalism

What This Job Offers

• Job Type: Full-time
• Career Level: Senior