Executive Administrative Specialist, Commercial

CTI Clinical Trial and Consulting Services•Covington, KY

About The Position

The Executive Administrative Specialist, Commercial will provide comprehensive administrative support to the Commercial team, focusing on client engagement, sales onboarding, meeting management, and expense/travel coordination. This role is crucial for ensuring the smooth operation of the sales organization and supporting leadership in various administrative functions.

Requirements

5 years administrative experience supporting sales teams
Able to effectively interact with clients, vendors and employees
Advanced MS Office skills
High School Diploma

Responsibilities

Support bid defenses planning logistics and track BDM travel.
Assist with coordination with clients and provide administrative support for client meetings occurring at RiverCenter.
Manage the organization of onboarding new team members into the department, including identifying training needs and tracking completion.
Support BD sales leadership in developing and maintaining content and training for the sales team.
Support BD sales leadership in maintaining and developing new hire onboarding materials.
Manage BD sales leadership meeting calendars, including prioritizing and scheduling meetings.
Lead organization of department-wide meetings, including quarterly BD sales meetings and weekly BD management meetings, capturing and distributing key deliverables.
Assist with the organization and administrative support of conferences and related expenses.
Assist with meeting exhibit planning.
Lead department-wide organization and tracking, and overall SharePoint organization.
Oversee compliance with expense management processes for the sales organization, including reviewing and approving all incurred expenses within prescribed timelines.
Coordinate with Global Travel department and prepare travel arrangements for members of the Commercial team.
Track commercial spend broadly against budget across key categories.