Executive Administrative Coordinator - Specific Locations

EY•New Orleans, LA

29d•$64,200 - $132,300•Hybrid

About The Position

As an Executive Administrative Coordinator on EY’s Enterprise Support Services team, you will provide high-level, specialized administrative, project, and operational support to multiple executives in designated leadership roles. You will align your work with senior leaders’ operations, strategies, and business objectives, proactively identify their needs and challenges, and ensure effective solutions and preparations are in place. You will coordinate confidential projects, exercise judgment in selecting methods to meet objectives, and represent executive leaders in relationships with internal and external clients and stakeholders. The role supports eligible partners, principals, managing directors, and directors. It requires applying knowledge of the executive’s business priorities and service line operations, handling confidential information, coordinating communications and projects, and managing complex calendars, travel, meetings, and events. The position works primarily onsite at an EY office, client site, or meeting site as determined, and is part of EY’s team-led, leader-enabled hybrid model. Flexibility to travel and work overtime as required is expected. The salary range is $64,200–$116,400 in most US locations, and $77,000–$132,300 in New York City Metro, Washington State, and California excluding Sacramento; individual pay depends on factors including education, experience, skills, and geography.

Requirements

BA/BS degree or relevant experience.
8–10-plus years of experience; the posting also states typically no less than 5–7 years of relevant experience.
Flexible to work overtime as required; vacation is dependent on business needs and cycles.
Work primarily onsite at an EY office, client site, or meeting site as determined.
Must be flexible to travel.
Strong analytical, organizational, and research skills for complex problem-solving within the role’s responsibilities.
Ability to make independent decisions and exercise discretion and judgment.
Ability to assimilate unfamiliar issues rapidly and proactively escalate identified or potential issues.
Ability to communicate effectively and professionally with all levels, including senior leaders, and handle matters requiring diplomacy.
Ability to navigate organizational structures, changing environments, and sensitive relationships.
Ability to prioritize and perform multiple tasks simultaneously.
Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint, and Outlook.
Ability to work independently.

Nice To Haves

At least 5 years of experience supporting senior-level executives in a large organization or firm.
Project coordination experience.

Responsibilities

Manage daily administrative services for eligible partners, principals, managing directors, and directors.
Apply specialized knowledge of the executive’s service line, sector, and operations role to make independent decisions and accomplish project, administrative, and operational objectives.
Use an in-depth understanding of leaders’ roles and business priorities to support administrative and project coordination.
Identify and resolve administrative issues, analyze problems, and implement solutions to improve efficiency and productivity.
Build relationships with internal and external business leaders, stakeholders, and their administrative staff in support of business objectives.
Protect confidential and proprietary information and securely manage data and records.
Demonstrate firm and service-line knowledge of QRM policies.
Compose, format, and edit non-technical business documents in coordination with executives and internal communications professionals.
Coordinate with service-line and core business personnel to track executive work and projects, manage information, and respond accurately and promptly to requests.
Compile, review, and analyze market and budget reports; create tracking reports, identify action items, coordinate follow-up, and prepare meeting materials.
Manage complex and changing calendars based on knowledge of leaders’ priorities.
Coordinate domestic and international travel, internal and external events, meetings, and conferences using appropriate resources.

Benefits

Medical coverage
Dental coverage
Pension plan
401(k) plan
Paid time off options
EY Paid Holidays
Winter and Summer breaks
Personal and Family Care time off
Other leaves of absence to support physical, financial, and emotional well-being
Flexible vacation policy