Executive Administrative Coordinator

Constellation Energy Generation, LLC.•Kennett Square, PA

19h

About The Position

Provides a broad range of highly responsible administrative services to support the Management team and the Business Unit. The role requires strong organization, initiative, discretion, attention to detail, and the ability to prioritize diverse duties. The coordinator communicates and interfaces professionally and efficiently, using experience and judgment to plan and accomplish goals. The position may direct and lead the work of others. The coordinator manages schedules and communications, prepares documents and presentations, supports projects, oversees budget-related tasks, facilitates events, reviews timesheets and payroll reports, and provides administrative support across business units. The role also supports collaboration among functional teams, safeguards confidential information, resolves issues for the executive, and helps ensure compliance with expense policies and approval processes. The expected hourly pay range is $37.64 to $41.83, varying based on experience. Eligible employees are offered a bonus program, 401(k) with company match, employee stock purchase program, medical, dental and vision benefits, wellbeing programs, disability and life insurance, and paid time off for vacation, holidays, and sick days.

Requirements

High school diploma or GED.
Five years of administrative experience, including three years supporting a senior member of management, or other relevant experience.
Proficiency with Microsoft 365 and Office tools and the ability to learn new technologies and tools.
Excellent written and verbal communication skills.
Strong organizational, time-management, and problem-solving skills.
Ability to work independently with minimal supervision, take ownership, and produce high-quality work.
Flexibility to handle multiple daily deadlines and adapt to changing priorities.
Ability to build consensus and establish trust.
Ability to identify and implement process enhancements and efficiencies.
Demonstrated business acumen.
Demonstrated administrative, organizing, and planning skills.
Knowledge of corporate and business unit policies, procedures, and practices.
Ability to multitask and work both with teams and independently in a fast-paced, dynamic environment under deadline pressure with internal and external partners at all levels.

Nice To Haves

Strong project management and planning skills, including the ability to manage multiple tasks and projects.
Experience with Concur or travel/expense software, timekeeping software, AS9, Oracle, SailPoint, or service ticket software.

Responsibilities

Schedule and manage appointments, meetings, and conferences; prioritize phone calls, emails, and inquiries.
Prepare and edit documents, reports, presentations, and correspondence; support special projects and initiatives.
Oversee budget management, including monitoring expenses and processing invoices.
Organize and facilitate staff meetings, retreats, workshops, and other events.
Review timesheets and payroll reports and enter data into the payroll system.
Provide administrative support to other business units as needed.
Support, facilitate, and promote coordination and collaboration across functional teams.
Maintain the confidentiality and security of information and data, using professionalism and discretion.
Anticipate and resolve issues or problems that may arise for the executive.
Ensure compliance with company expense reporting and approval policies and submit expenses on behalf of the executive.
May act as a delegate in reviewing and approving department expense reports.