Executive Administrative Assistant
About The Position
We are searching for the best talent for an Executive Administrative Assistant. This hybrid role can be in Raritan, NJ; New Brunswick, NJ; Titusville, NJ or Horsham, PA. About Innovative Medicine Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine In this role, the Executive Administrative Assistant will provide advanced administrative support to the Vice President, Quality, Advanced Therapies, as well as the Quality Platform – Advanced Therapies leadership team. This role is critical to ensuring seamless operations, maintaining a professional and digitally enabled environment, and serving as a trusted partner who anticipates needs and drives execution. The Executive Administrative Assistant will operate with minimal supervision, exercise sound judgment, and manage complex priorities in a fast-paced, global organization while enabling the success of senior leadership.
Requirements
- High school diploma or equivalent is required.
- A minimum of 4 years of experience in an administrative capacity supporting senior management and high school diploma is required.
- Strong organizational skills and attention to detail is required.
- The ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment is required.
- Excellent communication skills are required.
- Strong leadership, interpersonal, teamwork, analytical and problem-solving skills are required.
- Sound judgment and discretion with independent ability to assess and resolve complex situations and shift priorities as needed.
- Ability to anticipate executive needs and collect or prepare information for executive review and action is required
Nice To Haves
- A college degree is preferred.
- Experience supporting a large organization is highly desired.
Responsibilities
- Manage a dynamic global calendar and prioritize commitments with precision.
- Coordinate complex domestic and international travel and related logistics.
- Serve as liaison between the VP and internal/external stakeholders, ensuring timely communication and follow-up.
- Maintain digital platforms such as SharePoint, Teams, and other collaboration tools for document management and communication.
- Prepare high-quality presentations, reports, and data visualizations.
- Handle sensitive information with the highest level of confidentiality and accuracy.
- Organize and execute large-scale U.S. and global meetings and events, including hybrid formats.
- Manage agendas, action items, and concise meeting summaries.
- Process invoices, expense reports, and procurement requests using current systems (e.g., Ariba, Concur).
- Manage office resources and vendor relationships to ensure operational continuity
- Support special projects and initiatives aligned with organizational priorities.
- Draft and edit correspondence and portal communications.
- Manage distribution lists and digital communication channels.
Benefits
- Employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
- Vacation –120 hours per calendar year
- Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
- Holiday pay, including Floating Holidays –13 days per calendar year
- Work, Personal and Family Time - up to 40 hours per calendar year
- Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
- Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
- Caregiver Leave – 80 hours in a 52-week rolling period10 days
- Volunteer Leave – 32 hours per calendar year
- Military Spouse Time-Off – 80 hours per calendar year
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
