Executive Administrative Assistant
About The Position
Veterinary United is a veterinarian-owned organization dedicated to advancing companion animal healthcare through exceptional medicine, outstanding client experiences, and a culture centered on people. Today, Veterinary United includes approximately 25 veterinary hospitals and companion service businesses across Michigan, supported by more than 500 team members. As our organization continues to grow, we are seeking an exceptional executive professional who thrives on organization, communication, execution, and creating capacity for executive leadership. This is not a traditional Executive Assistant position. The Senior Executive Assistant serves as the Executive Partner to Veterinary United’s CEO and President, acting as the trusted operational extension of the Executive Office. This individual will help organize executive priorities, coordinate communication, manage complex schedules, oversee executive projects, ensure consistent follow-through, and create the structure that allows executive leadership to remain focused on strategy, growth, and organizational leadership. The ideal candidate enjoys bringing order to complexity, anticipates needs before they arise, and takes ownership of ensuring important work moves from discussion to execution.
Requirements
- Naturally takes ownership
- Anticipates needs before being asked
- Creates organization from complexity
- Demonstrates exceptional follow-through
- Communicates professionally with executives and senior leaders
- Exercises outstanding judgment and discretion
- Maintains absolute confidentiality
- Thrives in a fast-paced environment where priorities evolve quickly
- Enjoys solving problems and improving systems
- Builds trust through reliability and consistency
Nice To Haves
- Experience in roles such as Senior Executive Assistant, Executive Business Partner, Chief of Staff Support, Executive Administrator, Executive Project Coordinator, Executive Office Administration, Family Office Administration, Private Office Management
- Experience supporting founders, CEOs, business owners, healthcare executives, or entrepreneurial leadership teams
Responsibilities
- Manage complex calendars for the CEO and President
- Organize and prioritize executive email communications
- Draft correspondence and coordinate executive follow-up
- Coordinate meetings, agendas, and executive schedules
- Prepare briefing materials and meeting documentation
- Track commitments, projects, and action items through completion
- Serve as a trusted liaison with internal leaders and external partners
- Protect executive time through thoughtful prioritization
- Coordinate strategic initiatives and executive priorities
- Maintain executive task management systems
- Monitor project progress across multiple departments
- Improve executive workflow and organizational systems
- Organize executive files, confidential records, and key documents
- Assist with presentation development and executive communications
- Coordinate board, leadership, and strategic planning meetings as needed
- Coordinate business travel, itineraries, and accommodations
- Schedule executive events and external meetings
- Manage registrations, memberships, and professional commitments
- Ensure executive calendars remain aligned with organizational priorities
- Support administrative operations across multiple executive work environments by coordinating vendors and service providers, maintenance scheduling, business-related records and documentation, billing coordination and service tracking, home office organization and administrative projects, and executive logistics between designated work locations.
Benefits
- Exposure to executive decision-making, strategic initiatives, healthcare leadership, organizational growth, acquisitions, and executive operations
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
