Executive Administrative Assistant

Lincoln Financial•Radnor, PA

2d•$36 - $48•Hybrid

About The Position

The Executive Admin Assistant, Administrative Services position will perform and deliver on routine and progressively more non-routine assignments for their assigned areas of responsibility independently in accordance with established procedures and guidelines. They will provide a full range of administrative support for assigned Corporate Leadership Group (CLG).

Requirements

High School diploma or GED or minimum associate degree in lieu of required experience
3 - 5+ years of clerical and/or administrative support experience in a complex corporate environment supporting senior and/or executive management aligned with the responsibilities for this position
Demonstrates strong written and verbal communication skills
Ability to work with others in a team environment
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Demonstrated solid relationship management skills with internal and/or external clients (e.g. management, peers, colleagues, customers).
Demonstrates strong interpersonal skills with a collaborative style

Responsibilities

Communicating and/or coordinating assigned CLG member(s) instructions and/or desires with various departments and/or internal/external stakeholders.
Furnishing and obtaining information from other CLG members and/or external stakeholders which may be confidential in nature.
Preparing assigned CLG members for meetings by creating, gathering, and/or organizing material, identifying key questions to be prepared to answer and preparing reference material in an effective structure.
Preparing correspondence, memorandum, and documents, which may be confidential in nature for the CLG member(s) review and approval.
Preparing complex reports and presentations including preparing special reports through conducting research to add value to material and/or gathering and summarizing information and/or data.
Proofreading complex documents, presentations, and reports for grammatical and typographical errors.
Receiving and screening telephone calls, letters, and/or visitors for the assigned CLG member(s) including, answering routine questions, obtaining and furnishing information to save CLG member(s) time.
Greeting and directing CLG member’s visitors and acting as primary resource for internal and external contacts, facilitating a professional image of LFG.
Managing assigned CLG member(s) calendar and schedule meetings, conferences, and appointments including managing availability and commitments to ensure clear priorities and optimum use of time.
Arranging and coordinating assigned CLG member(s) travel including preparing itineraries.
Planning, organizing, and facilitating special projects requested by assigned CLG members.
Planning and coordinating special events as needed.
Organizing and maintaining assigned CLG member(s) correspondence and records, following up on pending matters as needed.
Sorting, reviewing, and distributing assigned CLG member(s) mail.
Entering assigned CLG member(s) expenses reports into appropriate systems.
Processing invoices for prompt payment as needed.
Ordering supplies and coordinating routine maintenance and repairs to office equipment as needed.
Provides coverage for corporate reception during lunch or paid time off (PTO) as needed.