Executive Administrative Assistant

Embassy Suites Pigeon Forge•Pigeon Forge, TN

6d•Onsite

About The Position

Embassy Suites is seeking an organized, dependable, and detail-oriented Administrative Assistant to support our hotel leadership team and daily operations. This position plays an important role behind the scenes, helping ensure that invoices, purchasing, payroll information, records, and other administrative responsibilities are completed accurately and on time. The ideal candidate is comfortable working with numbers and computer systems, stays organized when handling multiple priorities, and enjoys supporting a team.

Requirements

Strong organizational skills and attention to detail
Basic accounting, bookkeeping, or invoice-processing experience preferred
Experience with payroll or timekeeping systems preferred
Comfortable working with Microsoft Excel, Word, email, and other computer-based systems
Ability to learn new software and hotel systems
Strong written and verbal communication skills
Ability to manage multiple tasks and meet deadlines
Dependable attendance and a professional attitude
Ability to handle payroll, employee, and financial information with discretion and confidentiality
High school diploma/GED required
Minimum of 1-3 years Administrative experience required
Attention to detail and organized
Proficient verbal and written communication skills
Working knowledge of various computer programs such as Microsoft Word, Excel, Outlook, PowerPoint, and POS systems
Ability and flexibility to work various shifts including nights, weekends, and holidays

Nice To Haves

Hotel or hospitality experience is helpful, but not required.
Candidates with administrative, accounting, bookkeeping, office management, purchasing, or payroll experience are encouraged to apply.
Hotel and Sales experience preferred

Responsibilities

Enter, code, and maintain vendor invoices and related documentation
Assist with placing and tracking hotel supply and operational orders
Support payroll preparation, including reviewing timekeeping information and assisting with payroll-related documentation
Maintain organized electronic and physical records
Assist with purchase orders, vendor information, and invoice reconciliation
Help track expenses and provide administrative support for hotel accounting functions
Assist managers with reports, spreadsheets, correspondence, and other administrative needs
Communicate with vendors and hotel department leaders regarding invoices, orders, and documentation
Help maintain employee files and other administrative records
Provide general office and administrative support to the hotel leadership team
Assist with additional projects and responsibilities as needed