Executive Administrative Assistant (Part-Time)

American Red Cross • San Leandro, CA

24d • $24 - $28 • Hybrid

About The Position

Joining The American Red Cross is like nothing else – it’s as much something you feel as something you do. You become a vital part of the world’s largest humanitarian network. Joining a team of welcoming individuals who are exceptional, yet unassuming. Diverse, yet uncompromising in unity. You grow your career within a movement that matters, where success is measured in people helped, communities made whole, and individuals equipped to never stop changing lives and situations for the better. When you choose to be a force for good, you’ll have mentors who empower your growth along a purposeful career path. You align your life’s work with an ongoing mission that’s bigger than all of us. As you care for others, you’re cared for with competitive compensation and benefits. You join a community that respects who you are away from work as much as what you do while at work. WHAT YOU NEED TO KNOW (Job Overview): Provide comprehensive administrative support to a department, team, or program, handling both routine and complex tasks with accuracy and professionalism. Prepare reports, correspondence, and other key documents that support effective operations. Assist in coordinating and administering projects, programs, and business processes to ensure smooth execution and alignment with organizational goals. Manage and maintain schedules, calendars, and logistics for departmental activities and services. Offer guidance, support, and leadership to volunteers, fostering a positive and productive environment. Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal, State and local regulations. The salary range for this position is (CA): $23.73-28.04/hr Note that American Red Cross salaries are aligned to the specific geographic location in which the work is primarily performed. Other factors that may be used to determine your actual salary may include your specific skills, how many years of experience you have and comparison to other employees already in this role. This role is not eligible for relocation assistance. This is a part time role (20 hours per week). Primarily WFH, with the expectation of reporting into the local chapter office 1-2 times per month (subject to change).

Requirements

• High School or equivalent is required.
• Minimum 5 years of related experience or equivalent combination of education and related experience required.
• Good verbal and written communication skills.
• Experience in personal computer use and Microsoft Office Suite.
• Proficient typing skills required.
• Ability to work on a team.
• None or very little travel.
• Combination of candidate’s education and general experience satisfies requirements so long as the total years equate to description’s minimum education and general experience years combined (Management experience cannot be substituted)

Nice To Haves

• Comfort using AI tools to enhance productivity, or excitement about adopting new AI technologies to support team success.
• Intermediate proficiency in Microsoft Excel.

Responsibilities

• Prepare and maintain memos, records, reports, data or correspondence for staff signature.
• Review correspondence for consistency with corporate policies and practices.
• May assist in the development of presentations.
• Perform general administrative duties such as maintaining and collecting data, coordinating the provision of organizational services (i.e. purchasing, supplies, catering, copying/printing), coordinating unit mail and communication flow, assisting in expenditure tracking and budget preparation.
• Screen telephone and office callers and resolve routine inquiries.
• Answer routine requests and direct others to supervisor, appropriate staff member or another office.
• Schedule and maintain calendar of appointments, meetings, events, program initiatives and travel itineraries.
• May relieve other administrative staff in the unit during temporary absences.

Benefits

• Medical, Dental Vision plans
• Health Spending Accounts & Flexible Spending Accounts
• PTO: Starting at 15 days a year; based on FLSA status and tenure
• Holidays: 11 paid holidays comprised of six core holidays and five floating holidays
• 401K with 6% match
• Paid Family Leave
• Employee Assistance
• Disability and Insurance: Short + Long Term
• Service Awards and recognition

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED