Executive Administrative Assistant
About The Position
Engineering data centers with precision and expertise. At Strategic Mission Critical, we are more than just engineers; we are experts focusing solely on mission critical facilities. Our seasoned leadership team brings together decades of experience, equipping data center providers worldwide with robust, reliable solutions that keep pace with the evolving digital landscape. As demand for high-performance infrastructure accelerates - fueled by AI and the expanding digital landscape - SMC continues to lead through technical rigor and operational excellence. We’re seeking leaders who think beyond projects to improve the way we deliver them: individuals who elevate people, process, and performance across the firm. We are seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide comprehensive support to senior leadership. The ideal candidate is a skilled communicator who thrives in a fast-paced environment, anticipates needs, manages competing priorities, and maintains the highest level of confidentiality.
Requirements
- 3+ years of executive administrative support experience, preferably supporting senior leaders.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency with Microsoft Office Suite and/or Google Workspace.
- Ability to manage multiple priorities while maintaining attention to detail.
- Demonstrated professionalism, discretion, and sound judgment.
Nice To Haves
- Experience supporting C-suite executives.
- Project coordination or office management experience.
- Experience with calendar management, travel coordination, and expense reporting.
- Strong problem-solving and decision-making abilities.
Responsibilities
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements.
- Coordinate internal and external communications on behalf of executives.
- Prepare reports, presentations, correspondence, and meeting materials.
- Organize and support executive meetings, including agendas, minutes, and follow-up actions.
- Screen and prioritize emails, calls, and requests.
- Handle confidential information with discretion and professionalism.
- Coordinate special projects and assist with event planning as needed.
- Maintain organized records, files, and documentation.
- Collaborate across departments to ensure smooth communication and execution of priorities.
Benefits
- 100% coverage of medical, health, and dental insurance premiums for our full-time employees
- Reimbursement of professional licensing costs
- Spouse and family insurance premiums are subsidized by SMC
- Employer-sponsored life and long-term disability insurance
- Participation in our 401(k) plan, with annual safe harbor contribution
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
