Executive Administrative Assistant AS7027

Oklahoma State University • Stillwater, OK

3h • Onsite

About The Position

This position serves the Office of Student Success and reports to the Associate Provost for Student Success. The Executive Administrative Assistant exercises independent judgment, anticipates executive needs, represents the office in cross-campus interactions, and manages high-level administrative functions to support executive leadership’s strategic priorities. The position coordinates calendars for committees focused on student success and retention, prepares and distributes meeting agendas and minutes, and manages the calendars of the Associate and Assistant Provosts. It requires discretion and professionalism when handling sensitive information. The role also leads unit purchasing, travel, budget, and payroll functions, maintains communications for the advising community, and prepares and maintains reports related to retention and student success.

Requirements

• High school diploma or GED by the agreed-upon start date; post-secondary education may substitute for years of required experience.
• Five years of related experience, with post-secondary education permitted as a substitute.
• Excellent verbal and written communication skills.
• Administrative and budgetary knowledge and skills.
• Excellent organizational and interpersonal skills.
• Ability to work independently, initiate and coordinate projects, and follow through to completion.
• Ability to handle confidential information and good knowledge of FERPA regulations.

Nice To Haves

• Bachelor's degree.

Responsibilities

• Coordinate calendars for the committee structure related to student success and retention.
• Prepare and disseminate meeting agendas and minutes.
• Manage the calendars of the Associate and Assistant Provosts.
• Represent the office in cross-campus interactions and anticipate executive needs.
• Lead unit purchasing, travel, budget, and payroll functions.
• Maintain communications for the advising community.
• Prepare and maintain reports related to retention and student success.
• Handle sensitive information with discretion and professionalism.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED