Executive Administrative Assistant AS7027
About The Position
This position serves the Office of Student Success and reports to the Associate Provost for Student Success. The Executive Administrative Assistant demonstrates independent judgment, anticipates executive needs, represents the office in cross-campus interactions, and manages high-level administrative functions that allow executive leadership to focus on strategic priorities. The role coordinates calendars for the complex committee structure related to student success and retention and prepares and distributes meeting agendas and minutes. It also manages the calendars of the Associate and Assistant Provosts. The position requires discretion and professionalism when handling sensitive information and serves as the unit lead for purchasing, travel, budget, and payroll. The Executive Administrative Assistant maintains communications for the advising community and prepares and maintains reports related to retention and student success.
Requirements
- High school diploma or GED, conferred on or before the agreed-upon start date.
- Five years of related experience; post-secondary education may substitute for required experience.
- Excellent verbal and written communication skills.
- Administrative and budgetary knowledge and skills.
- Excellent organizational and interpersonal skills.
- Ability to work independently, initiate and coordinate projects, and follow through to completion.
- Ability to handle confidential information and good knowledge of FERPA regulations.
Nice To Haves
- Bachelor's degree.
Responsibilities
- Anticipate executive needs and manage high-level administrative functions.
- Represent the Office of Student Success in cross-campus interactions.
- Coordinate calendars for committees related to student success and retention.
- Prepare and disseminate meeting agendas and minutes.
- Manage the calendars of the Associate and Assistant Provosts.
- Handle sensitive information with discretion and professionalism.
- Serve as the unit lead for purchasing, travel, budget, and payroll.
- Maintain communications flow for the advising community.
- Prepare and maintain reports related to retention and student success.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
