Executive Administrative Assistant
About The Position
This role serves as a reliable and approachable point of contact for various communication channels and visitors. The Executive Administrative Assistant will be responsible for organizing schedules, calendars, and daily priorities, while also providing crucial support to leadership by ensuring tasks are on track and followed through. The position involves assisting with the creation of simple spreadsheets, presentations, and materials, maintaining organized digital files, and conducting light research to gather information for ongoing projects. Additionally, the role includes managing supply orders, handling basic operational needs, supporting data entry, and assisting with simple tracking and reporting tasks. Communication support, including email outreach and occasional marketing efforts, is also part of the responsibilities. The ideal candidate will be adaptable to evolving systems, tools, and processes.
Requirements
- Self-starter who is organized, detail-oriented, and dependable
- Comfortable working in a fast-moving, not overly structured environment
- Willingness to support executive-level decision-makers and grow into increased responsibility over time
- Proficient in Google Workspace
- Familiar with social media platforms
- Comfortable working on Mac systems (or willing to learn quickly)
- Clean driving record and ability to pass a background check
- Commitment to maintaining a drug-free workplace
Nice To Haves
- Experience with regulatory or compliance environments is helpful, but not required
Responsibilities
- Be a reliable, approachable point of contact for calls, emails, and visitors
- Help keep schedules, calendars, and day-to-day priorities organized
- Support leadership with whatever is moving in real time—keeping things on track and following through
- Assist with creating simple spreadsheets, presentations, and materials as needed
- Keep digital files and information organized and easy to access
- Jump in on light research and help gather information for ongoing projects
- Help with ordering supplies and handling basic operational needs
- Support data entry and simple tracking/reporting tasks
- Assist with communications, including email outreach or occasional marketing efforts
- Stay open and adaptable as systems, tools, and processes continue to evolve
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
