Executive Administrative Assistant
About The Position
Axalta Coating Systems is seeking a highly polished and articulate Executive Administrative Assistant with superior communication and technical skills to provide day-to-day administrative support to senior executives. This role is crucial for managing complex calendars, coordinating meetings and travel, handling confidential communications, and supporting various executive initiatives within a manufacturing (Chemicals/Coatings) industry environment. The ideal candidate will have a strong understanding of regulatory and compliance-driven industries and a proven ability to manage confidential information with discretion.
Requirements
- 5+ years of experience supporting senior-level executives, ideally in a manufacturing, chemical, or industrial environment.
- Strong understanding of regulatory and compliance-driven industries, such as chemical, pharmaceutical, or energy sectors.
- Excellent verbal and written communication skills, with a high degree of professionalism and attention to detail.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); familiarity with document management systems and industry software is a plus.
- Demonstrated ability to manage confidential information with the utmost discretion.
- Strong organizational skills with the ability to anticipate needs, think critically, and offer solutions.
- Proven ability to assess office process flows and identify opportunities for improvement.
- Must have experience in booking International Travel.
Nice To Haves
- Associate or Bachelor’s Degree
- Experience supporting c-level executives
- Experience supporting executives in a publicly traded or global chemical company.
- Familiarity with regulatory frameworks such as OSHA, EPA, REACH, or TSCA.
- Workday or similar HRIS system highly desired.
Responsibilities
- Provide day-to-day administrative support to senior executives, including managing complex calendars, scheduling meetings, and organizing domestic and international travel.
- Assist with confidential executive communications, including internal memos, stakeholder correspondence, and presentations involving technical and regulatory data.
- Coordinate logistics for board meetings, safety reviews, investor meetings, and cross-functional workshops and functional meetings, regional and global in nature.
- Maintain and organize confidential documents, including regulatory filings, safety protocols, operational reports, and industry certifications.
- Prepare and reconcile expense reports and assist in department budget tracking.
- Interface with plant leadership and HR leadership interface, R&D teams, legal, EHS (Environmental Health & Safety), and supply chain departments to support executive initiatives.
- Adherence to HR deadlines, track deadlines and deliverables related to compliance, quality assurance, and reporting schedules.
- Process purchase requisitions for all requirements of the Troy office.
- Assist with maintenance and operations of the Troy office.
- Provide vacation support to other Admins.
- Key member of the office engagement committee, identify event opportunities, support the scheduling, and ensure events are successful.
- Support confidential special projects including M&A and JV activities.
- Ensure executives are fully briefed and prepared for all meetings with accurate, up-to-date materials and background.
Benefits
- Depends Upon Experience
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
