Executive Administrative Assistant
6090-Johnson & Johnson Services Legal Entity•Brunswick, OH
•Onsite
About The Position
The Executive Assistant provides high-level administrative and operational support to a retired CEO and Chief Medical Officer. This trusted partner will manage complex schedules, travel, communications, records, and special projects while exercising exceptional discretion, professionalism, and judgment. The role requires a proactive, highly organized individual who can effectively engage with senior executives, healthcare leaders, board members, advisors, and other key stakeholders.
Requirements
- 7+ years of experience supporting senior executives, board members, physician leaders, or high-profile individuals.
- Proven ability to manage highly confidential information with discretion and integrity.
- Strong experience coordinating complex travel, meetings, events, and executive communications.
- Advanced proficiency with Microsoft Office and collaboration tools.
Nice To Haves
- Experience supporting senior leaders preferred.
- Healthcare and executive office experience preferred.
- Proactive, resourceful, and highly dependable.
- Calm under pressure and adaptable to changing priorities.
- Service-oriented with strong personal integrity.
- Willingness to support occasional after-hours or urgent needs.
Responsibilities
- Manage calendars, appointments, meetings, including personal and professional commitments.
- Coordinate domestic and international travel, including itineraries, accommodations, and logistics.
- Serve as a primary liaison with executives, board members, healthcare professionals, advisors, nonprofits, and external partners.
- Draft and manage correspondence, presentations, briefing materials, and meeting documentation.
- Maintain confidential records, contact databases, memberships, and important documents.
- Track deadlines, commitments, expenses, reimbursements, and follow-up actions.
- Support board, philanthropic, academic, healthcare, and community-related activities.
- Plan and coordinate meetings, events, conferences, and private functions.
- Handle expense reporting, invoices, and vendor payments.
- Prioritize requests and manage communications while protecting the executive’s time, privacy, and reputation.
Benefits
- Vacation –120 hours per calendar year
- Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
- Holiday pay, including Floating Holidays –13 days per calendar year
- Work, Personal and Family Time - up to 40 hours per calendar year
- Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
- Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
- Caregiver Leave – 80 hours in a 52-week rolling period
- 10 days Volunteer Leave – 32 hours per calendar year
- Military Spouse Time-Off – 80 hours per calendar year
- Consolidated retirement plan (pension)
- Savings plan (401(k))
- Long-term incentive program
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
