Executive Administrative Assistant

Dorman Products•Hatfield Township, PA

12d•$83,600 - $124,300•Onsite

About The Position

The Executive Assistant will provide high-level administrative support to the President & CEO in addition to other members of the executive leadership team, playing an instrumental part in enabling our leaders to achieve their goals by streamlining their daily operational tasks.

Requirements

In-depth understanding of office management and the intricacies of scheduling.
Ability to maintain discretion and confidentiality in all matters.
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
High school diploma required
5+ years of related experience required.

Nice To Haves

Bachelor’s degree in Business Administration or related field preferred.

Responsibilities

Coordinates the day-to-day and long-range activities and operations of the Executive Office.
Efficiently manages complex and dynamic calendars, including setting up, confirming and/or rearranging appointments as necessary.
Plans and coordinates travel arrangements including managing and processing expense reports related to travel.
Screens incoming executive communication including phone calls, emails Teams messages, mail and visitors.
Communicates with internal and external contacts to resolve problems as necessary.
Handles a wide range of administrative support tasks and independently initiates and implements processes to manage projects, information, and people.
Researches and analyzes data to prepare documents for review and presentation by boards of directors, committees, and executives.
Compiles information, analyzes, and prepares reports and departmental metrics as required.
Develops positive and strategic relationships at all levels of the organization.
Coordinates office needs such as organizing events, maintaining supplies, etc.
Schedules conference rooms and meetings as necessary.
Attends various meetings with focus of maintaining notes, recordkeeping and updating of trackers.
Uses expertise in Microsoft Word, Microsoft Excel, Microsoft Powerpoint and Microsoft Outlook.
Performs other related duties as assigned.