Executive Administrative Assistant (not open to remote)

Southern Glazer's•Miramar, FL

4d•Onsite

About The Position

Shape a remarkable future with us. Build a career working for an industry leader that truly invests in their people – and equips them with leading technology, continuous learning, and the ability to bring their best selves to work. As the preeminent wine and spirits distributor, Southern Glazer’s isn't just one of Forbes’ Top Private Companies; it's a family-owned business with deep roots dating back to 1933. Southern Glazer’s is proud of its well-earned positive reputation, continually achieving accolades for our outstanding workplace culture. We take pride in creating a culture where our people are valued, supported, and provided opportunities for growth and belonging. As a full-time employee, you can choose from a wide-ranging menu of our Top Shelf Benefits, including comprehensive medical and prescription drug coverage, dental and vision plans, tax-saving Flexible Spending Accounts, disability coverage, life insurance plans, and a 401(k) plan. We also offer tuition assistance, a wellness program, parental leave, vacation accrual, paid sick leave, and more. By joining Southern Glazer’s, you would be part of a team that values excellence, innovation, and community. This is more than just a job – it's an opportunity to build the future of beverage distribution and grow with a company that truly cares about its people. Overview The Executive Administrative Assistant provides critical on-site administrative support to the Commercial Intelligence leadership team and will report directly into the SVP Commercial Intelligence. The EA will have the unique opportunity to work with seasoned business professionals across the Commercial, Functional and Regional and State Leadership teams. Key job activities include general administrative work such as managing schedules, running reports, copy/filing documents, and answering the phone. This role also supports the administration, logistics, travel, and onsite delivery of department meetings. The EA also serves as the primary liaison for attendee communication, travel arrangements, general logistics, and financial reconciliation processes.

Requirements

Two years of college education or equivalent required
Excellent communication skills (verbal and written) required
Strong writing skills for meeting minutes and general communication
Strong interpersonal and organizational skills
At least three years of corporate professional experience in an administrative assistant role, or equivalent
Must have experience in supporting multiple individuals
Team player, energetic, self-starter, motivated
Must have knowledge of computer systems, specifically the use of desktop software such as Microsoft Outlook, Outlook Calendar, Excel, PowerPoint, and strong typing skills; Visio knowledge a plus
Responsible for working with and maintaining confidential data

Nice To Haves

Visio knowledge a plus

Responsibilities

Manage calendars, schedules; organize, schedule and prioritize meetings throughout the day and provide extensive phone coverage and call follow-up
Establish follow-up systems for project management, calendar management and e-mail management,including maintaining department PTO and vacation forms
Create and maintain filing system for SVPs/VPs
Prepare meeting agendas, attend meetings, take minutes, and prepare executive summaries
Prepare T&E expense reconciliation through Concur
Responsible for booking travel and coordinating flight, car rental and accommodations for senior leaders employees
Purchase corporate gifts as requested (i.e. Birthdays, Special Situations, Holidays) and maintain and order supplies as needed
Plan and coordinate on-site and off -site meetings and events including the organization, ordering, setup, and cleanup of breakfast and luncheon meetings.
Support Department Managers on an as-needed basis
Prepare basic excel and PowerPoint reports for leadership team as directed
Perform other general administrative duties as assigned