Executive Administrative Assistant to CMO

Virginia Garcia Memorial Health Center • Hillsboro, OR

6d • Onsite

About The Position

Under minimal supervision, the Executive Administrative Assistant provides executive-level administrative support to one C Suite executive. This position regularly handles matters of a confidential or sensitive nature; this role requires exercising good judgment, independence, self-direction, and role modeling professionalism.

Requirements

• High degree of integrity, professionalism, and confidentiality for all business and personal information, including correspondence of a sensitive nature.
• Cultural diversity awareness, sensitivity, empathy, and competency, including ability to work with individuals from diverse cultures and backgrounds.
• Excellent organizational skills with an attention to detail.
• Ability to identify and resolve problems in a timely manner, gather and analyze information skillfully and maintain confidentiality.
• Ability to remain open to others' ideas and exhibit willingness to try new things.
• Ability to speak clearly and persuasively in positive or negative situations and demonstrate group presentation skills.
• Ability to edit work for spelling and grammar, present numerical data effectively and read and interpret written information.
• Ability to prioritize and plan work activities and use time efficiently.
• Accuracy, thoroughness, and ability to monitor own work to ensure quality.
• Ability to adapt to changes in the work environment, manage competing demands and deal with frequent change, delays or unexpected events.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).
• Three years' experience as an Administrative Assistant to a senior leader/manager.
• High school diploma or equivalent

Nice To Haves

• Prefer relevant college coursework.
• Experience in a non-profit health care environment preferred.
• Bilingual Spanish/English preferred

Responsibilities

• Manages calendars and schedules appointments.
• Organizes meetings, programs, events, or conferences by arranging facilities and caterers, issuing information or invitations, assisting with event materials, and coordinating speakers for Executive Team sponsored events
• Receives and screens telephone calls and visitors for Executive. Independently handles procedural and substantive matters and inquiries which do not require technical knowledge or refers callers to others as appropriate.
• Receives and screens incoming executive mail items to be handled personally the executive and forwards remainder to relevant parties.
• Prepares purchasing card and expense reports
• Maintains hard copy and electronic files.
• Makes travel arrangements as needed
• Provides ad hoc administrative needs: document creation, forms creation, polls, copies, printing etc.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED