Executive Assistant to the CEO and CMO

Premier Health Group•Irvine, CA

3d•$30 - $35•Onsite

About The Position

We are seeking a highly organized, proactive, and professional Executive Assistant to provide direct support to both the Chief Executive Officer (CEO) and Chief Marketing Officer (CMO) across multiple growing businesses. This individual will serve as a trusted partner to executive leadership, managing schedules, communications, projects, vendor coordination, and administrative operations. The ideal candidate is resourceful, detail-oriented, highly organized, and able to anticipate needs while maintaining professionalism and confidentiality.

Requirements

3+ years of executive support, administrative, or office management experience
Exceptional organizational and time management skills
Strong written and verbal communication abilities
Ability to manage multiple priorities and competing deadlines
High level of professionalism, discretion, and confidentiality
Strong attention to detail and follow-through
Proficiency with Google Workspace, Microsoft Office, Zoom, and project management platforms

Nice To Haves

Experience supporting multiple executives simultaneously
Experience in healthcare, marketing, professional services, or startup environments
Experience coordinating vendors, invoices, or accounts payable processes

Responsibilities

Manage and coordinate calendars for both the CEO and CMO
Schedule meetings, appointments, interviews, and conference calls
Coordinate domestic and international travel arrangements, itineraries, and accommodations
Prepare agendas, meeting materials, and follow-up action items
Manage incoming communications and prioritize requests
Draft correspondence, presentations, and reports on behalf of executive leadership
Track executive priorities, deadlines, and ongoing initiatives
Coordinate cross-functional projects and ensure timely follow-up
Maintain organized digital files, records, and company documentation
Assist with event planning, conferences, and executive engagements
Support recruiting activities, including interview scheduling and candidate communications
Maintain an organized invoice and vendor payment tracking system
Monitor incoming invoices and ensure proper routing for approval
Coordinate with vendors regarding billing inquiries and payment status
Track recurring expenses, subscriptions, memberships, and service agreements
Prepare weekly accounts payable summaries for executive review
Monitor contract renewal dates and vendor obligations