Executive Administrative Assistant
About The Position
As an Executive Administrative Assistant for JD World Headquarters located in Moline, IL, you will provide comprehensive administrative support to senior leaders, including calendar management, meeting coordination, and travel planning. You will coordinate and optimize leadership calendars across multiple stakeholders and priorities, facilitate communication and collaboration across teams to ensure alignment and execution of key activities, and support team operations, including office logistics, workspace coordination, and event/meeting execution. Additionally, you will prepare presentations, reports, and communications for leadership and organizational needs. VISA Sponsorship is NOT available for this position.
Requirements
- Strong organizational and time management skills with ability to manage multiple priorities
- Excellent written and verbal communication skills across all levels of the organization
- Ability to handle confidential information with professionalism and discretion
- Proficiency with Microsoft 365 tools (Outlook, Teams, PowerPoint, Excel)
- Ability to work independently while coordinating across a broad stakeholder group
Nice To Haves
- 2 or more years experience supporting senior leaders or executive-level teams
- Experience using AI tools to drive work efficiency
- Event planning and coordination experience
- Experience working in a fast-paced, matrixed organization
- Continuous improvement mindset with ability to streamline administrative processes
Responsibilities
- Provide comprehensive administrative support to senior leaders, including calendar management, meeting coordination, and travel planning
- Coordinate and optimize leadership calendars across multiple stakeholders and priorities
- Facilitate communication and collaboration across teams to ensure alignment and execution of key activities
- Support team operations, including office logistics, workspace coordination, and event/meeting execution
- Prepare presentations, reports, and communications for leadership and organizational needs
Benefits
- Flexible work arrangements
- Highly competitive base pay
- Savings & Retirement benefits (401K and Defined Contribution)
- Healthcare benefits with a generous company contribution in the Health Savings Account
- Adoption assistance
- Employee Assistance Programs
- Tuition assistance
- Fitness subsidies and on-site gyms at specific Deere locations
- Charitable contribution match
- Employee Purchase Plan & numerous discount programs for personal use
- Vacation and Holiday Pay
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
