Executive Administrative Assistant

Michelin•Greenville, SC

8d•Onsite

About The Position

Executive Administrative Assistant Build a Career That Matters with One of the World’s Most Respected Employers! Michelin is hiring! We are looking for an admin professional with initiative and potential to join our company and be a key player of our B2B Research & Development team. Overview For 130 years, Michelin has innovated to improve the mobility of people and goods. Today, we are setting the benchmark across tire and related services markets, while leading a global strategy to drive sustainable & profitable growth. Our team contributes to designing, testing, and industrializing the innovative products that earn Michelin’s deserving place as one of the world’s leading tire manufacturers. The opportunity Assist the B2B Development Vice-President and management team in the execution of their activities. Assist the team with administrative operations: HR, purchasing, IT, travel, organization of meetings & document management. Situated in Greenville, South Carolina, the sprawling Michelin Americas Research Center (MARC) campus is home to approximately 650 talented employees, including materials researchers, product designers, scientists, engineers, test technicians and individuals in a variety of support roles. Greenville, SC is conveniently located within driving distance to east coast beaches, the Blue Ridge Mountains and large cities like Atlanta and Charlotte. The mild climate, charming downtown, and impressive culinary scene are just a few of the perks of living here.

Requirements

Experience as an Administrative Assistant.
Experience handling office operations.
Able to maintain a high level confidentiality.
Strong interpersonal and organization skills.
Highly organized, with strong time leadership skills and an ability to handle tight schedules and adapt to changing priorities and circumstances.
Ability to prioritize, complete multiple assignments and monitor workflow required.
Strong written and verbal communication skills required.
Strong planning, organizational, interpersonal, and analytical skills including attention to detail.
Proficient skill level (proven experience) in Outlook, Teams, Microsoft Word, Excel, O365 and PowerPoint required.
Willingness to work onsite 5 days/week.

Nice To Haves

Associate’s Degree / Bachelor’s Degree or equivalent experience preferred.
3-5 years business experience supporting senior executives as an Admin Assistant is helpful.

Responsibilities

Handle all team members requests within the agreed timelines and according to priorities, redirect if necessary (e.g. support for professional trips and expenses, various troubleshooting, on-site access or badged sector ...)
Handle the Personnel administration: recordings and specific tasks completed on schedule (required trainings, new hire welcome, departures, etc.)
Coordinate recurring meetings (planning and logistics) and other meetings on request from team members: respects the organizational timing and books meeting rooms accordingly, send invitations to participants, forward the agenda and venue.
Coordinate team events.
Record the meeting minutes.
Coordinate the Manager’s trips (logistics) within the travel system.
Purchase Management: Handle purchasing (orders and purchase orders) for the department through systems according to the needs and specific requests.
Handle purchase orders and forwards invoices to external service provider.
Apply Purchase rules and educates the team.
Validate invoices without purchase orders.
Monitor the budget of external purchases (supplies, providers ...).
Relay for Information: Relay information for the proper functioning of the department: distribute information via the Manager and/or by e-mail with the appropriate distribution lists and/or ensures the update of the bulletin board when necessary.
Distribute department and company information.
Update the various lists (distribution lists, organizational charts…).
Welcome and Service: Welcomes each visitor, redirects, and responds to needs.

Benefits

Personalized development plans
mentorship
cross-functional opportunities
Unique career paths and opportunities for advancement
Thrive in a diverse, supportive environment where your competencies, contributions and behaviors are recognized.
Option to join one of our Connected Communities.
Work on projects that matter—from sustainable materials to digital transformation.
Be part of a company that does what's right. We use sustainable business practices while balancing the needs of our customers and communities.
Michelin provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors.
Consistent with these obligations, Michelin also provides reasonable accommodations to employees and applicants with disabilities and for sincerely held religious beliefs.