Executive Administrative Assistant - Leadership Team

Brubacher Excavating Inc•Brecknock Township, PA

just now

About The Position

The Executive Administrative Assistant provides high-level administrative support to the Leadership Team and works closely with the organization’s administrative support staff on general administrative functions and activities of the office.

Requirements

At least 2+ years of related experience required

Nice To Haves

Associate degree in office administration or related field preferred.

Responsibilities

Provides high-level administrative support and assistance to the Leadership Team
Provides clerical support when needed to assist administrative staff with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents
Performs clerical and administrative tasks including drafting communications, schedules, reports and other documents for senior staff
Arranges travel and accommodations
Coordinates meals for meetings and coordinates company-wide team member events
Extends hospitality to visitors, team members and other guests to the office or company
Participates and is an active member of the Employee Appreciation Committee
Performs office tasks including maintaining records, ordering supplies, and performing basic finance support
Creates and administers budgets for office supplies, equipment, and contract services
Identifies opportunities for cost savings and improvements in assigned areas; recommends and implements policy or process changes as needed.
Prepare and coordinate Board reports and meetings (quarterly)
Handle companywide communications across the Brubacher Family of Companies
Manages company-branded apparel
Coordinates employee service award program
Supports other related, varying needs of assigned departments and staff
Performs additional duties as assigned by the Leadership Team and others