Leadership Team Assistant, PLK

Restaurant Brands International•Miami, FL

23h•Onsite

About The Position

The Leadership Team Assistant provides high-level administrative support to members of the executive team, ensuring seamless operations in a dynamic and fast-paced environment. This role involves managing calendars, coordinating travel, preparing reports, and acting as a liaison between executives and internal/external stakeholders. The ideal candidate is organized, proactive, and capable of managing multiple priorities with discretion and professionalism. RBI follows a 5 day, in-office work schedule to support collaboration. Successful candidates will be expected to work onsite 5 days per week out of our Miami, FL office.

Requirements

Minimum of 5-7 years of experience in a senior administrative role, supporting multiple executives simultaneously.
High proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Exceptional organizational skills, with a strong attention to detail.
Excellent verbal and written communication skills, with the ability to interact tactfully with individuals at all levels.

Nice To Haves

Strong time management and multitasking abilities to prioritize tasks independently.
Proactive problem-solver with a service-oriented mindset.
Ability to work in a fast-paced environment, anticipating needs and adapting to change.
Experience managing confidential information with discretion and professionalism.
Willingness to work outside typical office hours when required.

Responsibilities

Manage and maintain executive calendars, schedule meetings, and coordinate recurring appointments.
Monitor and manage email inboxes to assist with prioritization and ensure timely responses.
Prepare and distribute meeting agendas, memos, presentations, and reports.
Organize and manage personal workspace and shared departmental spaces.
Arrange and manage travel bookings, including airfare, hotels, and ground transportation, in compliance with company policies.
Prepare and share detailed travel itineraries with team members.
Create and process expense reports and requests for capital expenditures.
Coordinate on- and off-site meetings, conferences, and special seminars, including catering and logistics.
Assist in preparing corporate and departmental presentations by compiling and organizing materials.
Act as a liaison between the executive team and external parties to facilitate communication.
Maintain and organize records, files, and other documentation in a professional manner.
Communicate and enforce company policies, procedures, and processes as applicable.
Identify opportunities for process improvements to enhance efficiency.