Executive Leadership Team Administrative Support

Suburban Enterprises • Little Chute, WI

2d

About The Position

The Executive Leadership Team Administrative Support role provides high-level administrative, coordination, and organizational support to the Executive Leadership Team (ELT). This position is essential to maintaining the structure, rhythm, and follow-through required for effective leadership execution. The role partners closely with the ELT to ensure EOS tools, meetings, and priorities are consistently supported, well-organized, and completed as committed. Success in this role requires strong attention to detail, sound judgment, confidentiality, and a proactive approach to supporting leaders in a fast-paced, accountability-driven environment.

Requirements

• Associate or Bachelor’s degree in Business Administration or related field, or equivalent professional experience.
• 5+ years of experience providing high-level administrative support to senior leaders or executive teams.
• Exceptional organizational, time-management, and prioritization skills.
• Strong written and verbal communication skills.
• Proven ability to manage highly confidential information with discretion and sound judgment.
• Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).

Nice To Haves

• Experience working in an EOS-run organization.
• Familiarity with EOS tools and terminology (Level 10 Meetings, Rocks, Scorecards, IDS).
• Experience supporting Boards of Directors.
• Experience in a mid-market ($25M–$100M) organization.

Responsibilities

• Provide proactive administrative support to the Executive Leadership Team.
• Support the team as needed by managing logistics, communications, and follow-through without disrupting organizational focus.
• Coordinate and support EOS-based meetings, including: Weekly Level 10 Meetings, Quarterly and Annual Planning Sessions, Leadership offsites and strategic reviews.
• Maintain organization and visibility of quarterly Rocks at the leadership level.
• Coordinate logistics, schedules, and materials for Board of Directors and governance-related meetings.
• Draft, edit, and proofread executive-level correspondence, reports, and presentations.
• Manage executive travel arrangements, expense reporting, and vendor coordination.
• Assist with planning company-wide meetings, divisional quarterly meetings, and leadership communications.

Benefits

• Team Member Ownership
• Commitment to Safety
• Career Growth
• Continuous Learning
• Collaborative Culture
• Competitive pay
• ESOP
• 401(K) with employer match
• No healthcare premium increases for 4 years

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree