Executive Administrative Assistant - Supply Chain Focused (Bilingual in Chinese)

TransGlobal • Monrovia, CA

3d

About The Position

We are seeking a highly organized and execution-driven Executive Administrative Assistant with a strong focus on operations, logistics, and procurement. This role supports senior leadership while taking ownership of day-to-day operational coordination, including purchasing, vendor management, and shipment tracking. The ideal candidate thrives in a fast-paced environment, is highly detail-oriented, and can proactively manage multiple priorities with accuracy and urgency. Bilingual proficiency in English and Chinese is required.

Requirements

• Experience in operations, logistics, procurement, or a related field (experience supporting executives is a plus)
• Bilingual in English (written and verbal) and Chinese (verbal)
• Strong organizational and multitasking abilities in a fast-paced environment
• High attention to detail with strong follow-through
• Excellent communication and problem-solving skills
• Proficient in Microsoft Office Suite (especially Excel and Outlook)
• Ability to manage competing priorities and meet tight deadlines
• Experience with vendor management, purchasing, and shipment tracking

Nice To Haves

• Experience with inventory management systems, ERP platforms, or procurement tools
• Background in supply chain, distribution, or operations-heavy environments
• Experience with cost analysis, budgeting, or vendor negotiations
• Comfortable handling high-volume operational workflows
• Takes ownership of tasks and drives them through completion with minimal supervision
• Proactive and solution-oriented-anticipates issues before they escalate
• Comfortable working in a dynamic, high-pressure environment
• Strong sense of accountability and urgency

Responsibilities

• Own and manage procurement processes, including sourcing, vendor coordination, and purchase order execution
• Coordinate and track shipments, deliveries, and order fulfillment to ensure on-time and accurate delivery
• Communicate directly with vendors and suppliers to resolve issues, negotiate timelines, and prevent disruptions
• Monitor inventory levels and coordinate replenishment to avoid shortages or overstock
• Process and reconcile purchase orders, invoices, and expense tracking with high accuracy
• Maintain organized and up-to-date records of vendors, orders, and logistics activities
• Identify operational inefficiencies and proactively implement process improvements
• Support cost control efforts through vendor comparison, pricing analysis, and negotiation
• Manage executive calendars, scheduling, and meeting coordination
• Coordinate business travel, including flights, accommodations, and itineraries
• Prepare reports, summaries, and internal communications as needed
• Support cross-functional coordination and special projects

Benefits

• Competitive salary and benefits package.
• Opportunity to work in a collaborative and innovative environment.
• Professional development and growth opportunities.
• Cross-functional training, licensing support, and professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed