Executive Assistant - Supply Chain

BLUE ORIGIN • West Melbourne, FL

3d • Onsite

About The Position

At Blue Origin, we envision millions of people living and working in space for the benefit of Earth. We’re working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion. Join our team of problem solvers as we add new chapters to the history of spaceflight! This role is part of Blue Origin Operations, which is comprised of Integrated Supply Chain, Test Operations, Safety, Quality, and Mission Assurance. This includes Manufacturing and Supply Chain support across all Blue Origin facilities. This role reports directly to the VP of Supply Chain located at our Rocket Park, FL headquarters site. We are seeking a proactive, service-oriented individual with excellent administrative and organizational skills who can thrive in a fast-paced environment. This position will directly impact the history of space exploration and will require your dedicated commitment and detailed attention toward safe and repeatable spaceflight.

Requirements

• Bachelor's degree or additional relevant training/certifications
• 5+ years of experience supporting senior-level executives
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Strong oral and written communication skills, interpersonal skills, and high customer service capabilities and delivery
• Demonstrated expertise in administrative support skills, organizational skills, and problem-solving skills
• Proven ability to handle confidential information with discretion
• Must be a U.S. citizen or national, U.S. permanent resident (current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.

Nice To Haves

• Administrative experience supporting executives in a manufacturing environment
• Visio and Acrobat

Responsibilities

• Work closely and effectively with senior management to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Exercise good judgment while maintaining a realistic balance among multiple priorities.
• Manage extremely active calendars of appointments.
• Plan, coordinate, and ensure the schedule is followed and respected.
• Provide gatekeeper and gateway role, creating win-win situations for direct access to executives.
• Arrange complex and detailed travel plans, itineraries, and agendas; compile documents for travel-related meetings.
• Complete expense reports timely, following and enforcing policy.
• Compose and prepare draft documents and correspondence that are sometimes confidential.
• Complete tasks and critical aspects of deliverables.
• Work independently on projects, from conception to completion, under pressure at times, handling a wide variety of activities and confidentiality with discretion.
• These could include supporting recruiting priorities and other ad hoc projects as required.
• Using strong organizational skills, perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Prioritize conflicting needs.
• Handle matters expeditiously and proactively, following through on requirements to successful completion, often with deadline pressures.
• Adapt to competing demands in a fast-moving environment.
• Using strong interpersonal skills, build relationships with stakeholders.
• Demonstrate proactive approaches to problem-solving with strong decision-making capability.
• Demonstrate high attention to detail and flawless execution.

Benefits

• Medical, dental, vision, basic and supplemental life insurance, paid parental leave, short and long-term disability, 401(k) with a company match of up to 5%, and an Education Support Program.
• Up to four (4) weeks per year based on weekly scheduled hours, and up to 14 company-paid holidays.
• Dependent on role type and job level, employees may be eligible for benefits and bonuses based on the company's intent to reward individual contributions and enable them to share in the company's results, or other factors at the company's sole discretion.
• Bonus amounts and eligibility are not guaranteed and subject to change and cancellation.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive