Adjoint(e) administratif(ive) exécutif(ive) / Executive Administrative Assistant (Montreal, QC)

CAD Railway Industries•Montreal, QC

17d

About The Position

The Executive Administrative Assistant (EA) to the C-Suite provides sophisticated, high-impact support to the Senior Management Team (CEO, CFO, CAO, VP Programs, VP Operations, VP Business Development), operating as a trusted partner and extension of leadership. This role goes beyond traditional administrative functions, enabling executive effectiveness through strategic coordination, sound judgment, and proactive execution.

Requirements

5+ years supporting senior executives in a fast-paced, complex environment.
Demonstrated ability to manage highly confidential and sensitive information with professionalism.
Strong understanding of organizational priorities and executive decision-making dynamics.
Advanced skills in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Salesforce).
Anticipates needs, mitigates risks, and resolves issues before escalation.
Builds trust, navigates complex relationships, and communicates with diplomacy and influence.
The candidate must be able to communicate well in English (50% of the time), as his or her duties require interaction with stakeholders and colleagues outside Quebec and Canada.

Responsibilities

Executive Time & Priority Management
Own and optimize complex executive calendars, balancing competing priorities across multiple time zones. Act as a strategic gatekeeper to protect focus time and ensure alignment with organizational objectives.
Strategic Communication & Stakeholder Management
Manage executive correspondence with precision and discretion, including drafting high-level communications. Serve as a key liaison between executives, Board members, and internal/external stakeholders.
Travel & Executive Logistics
Plan and execute detailed domestic and international travel arrangements, ensuring efficiency, cost-effectiveness, and a seamless executive experience.
Board & Meeting Leadership Support
Coordinate Board and executive-level meetings, including agenda development, preparation of briefing materials, presentations, and follow-up on action items.
Project & Operational Support
Lead and support special projects on behalf of the executive team, tracking deliverables, ensuring accountability, and driving initiatives to completion.